Program Support Assistant

3 weeks ago


Bronx, New York, United States Department Of Veterans Affairs Full time
Summary

This is a pivotal position, where the incumbent is responsible for representing the medical center to Veterans, patients, family members of Veterans, and other medical center providers both at the VA and in the community. The incumbent maintains the administrative functions of the Connected Care Program and assists the Connected Care Facility Manager/Facility Telehealth Coordinator/Nurse Manager with duties as assigned.



Duties

Duties include but not limited to the following:

  • Maintains calendar of appointments for meetings, conference calls and other various scheduled activities.
  • Prepare travel requests, schedule conferences, coordinate meetings, and takes minutes of various meetings pertaining to the Connected Care Program or any future assignments or projects.
  • Submits requests for purchase of supplies that are required for the daily function.
  • Develops, promotes, and maintains effective communications with other services to enhance a mutual understanding and acceptance of responsibilities.
  • Performs typing and filing, prepares materials for publication such as pamphlets, certificates, forms, graphs, technical manuals or comparable items.
  • Assists with any proposals/projects that are implemented by the assigned supervisor.
  • Reviews outgoing correspondence and reports prepared by the staff under the auspices of the supervisor, as well as miscellaneous correspondence which is routed through the office before being sent to Associate Director, Deputy Director, etc., ensuring proper format, grammar, accuracy and completeness.
  • Takes minutes at various meetings and transcribes minutes in prescribed format for review/approval by meeting facilitator and distributes to appropriate staff.
  • Input of required data into telehealth programs utilizing various VHA databases within and outside the facility.
  • Performs other duties as assigned.
Work Schedule: Full-time, Monday-Friday days

Virtual: This is not a virtual position.

Position Description/PD#: Program Support Assistant/PD49037A

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

Financial Disclosure Report: Not required


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