Management and Program Assistant

2 weeks ago

Vandenberg AFB, United States Department Of Transportation Full time
Summary

The mission of the Office of Commercial Space Transportation is to ensure protection of the public, property, and the national security and foreign policy interests of the United States during commercial launch or reentry activities, and to encourage, facilitate, and promote U.S. commercial space transportation.



Duties

Provides administrative support to supervisors, managers, and other employees in managing the office's administrative functions in day to-day operations, which may include several of the following areas: fiscal management, human resource management, travel, management information systems, records management, contract administration, property management, procurements, and overall office management.

Applies experience and advanced knowledge to plan and perform administrative assignments for projects/programs. Plans, develops, monitors, and executes actions required to manage the office's administrative functions. Typical specialized assignments may include: preparing and managing correspondence, compiling, tracking, and analyzing information for a wide variety of programs, entering and tracking budget expenditures, purchasing and inventory; establishing, organizing and managing files, documents, and records, providing advanced computer assistance; scheduling meetings; managing time and attendance; providing written or oral explanations of organizational policies; coordinating the implementation of new office policies and systems; maintaining calendars and travel records and arrangements.

Interprets guidelines, compiles and consolidates information, and prepares reports for assigned programs. Provides management assistance on the operations of assigned programs and the interrelationships of such programs. Has a broad understanding of how administrative, financial, human resource and other business support assignments contribute to the activities of the organizational unit.

Performs various analytical studies, such as space management, travel administration, overtime usage trends, leave usage, etc., with limited review by a higher level or more experience employee. Prepares administrative directives or revisions needed to implement recommendations.

Collects program information from FAA personnel and enters it into information systems. Tracks all financial, personnel, supply, and other such transactions through the office in both electronic and paper form. Reconciles data, validates transactions, and identifies and resolves discrepancies.

Provides guidance to office on travel regulations and ensures the office's travel practices meet established criteria. Prepares travel orders, including cost estimates for training assignments and permanent change of station actions. Reviews travel vouchers for administrative and procedural compliance, including proper cost accounting codes and statistical accuracy.

Purchases administrative supplies or equipment/furniture assuring purchases are made through the appropriate channels. Initiates and reviews procurement requests for equipment and other items to ensure local purchases, depot orders, etc., are conducted according to policy. Ensures justifications of requested items meet criteria for expenditures. Maintains an orderly supply room and distributes supplies.

Ensures effective management of assigned agency property via the Automated Inventory Tracking Systems (AITS). Ensures internal control of property by conducting property inventories periodically by validating property assignment and locations.

Uses a wide variety of computer programs and software applications, including FPPS, CASTLE, eLMS, and E2 Travel System. Utilizes a variety of financial applications such as DELPHI, REGIS, PRISM, etc as well as Excel to analyze, troubleshoot and problem solve.

Contacts are typically internal and external between other offices and FAA Headquarters. Purpose of contacts is to share information, coordinate efforts, and discuss status of assignments.

Work is reviewed periodically, typically through status reports and at completion to ensure timeliness, quality, policy compliance and alignment with requirements of projects and/or work activities.

  • Management and Program Assistant

    2 weeks ago

    Vandenberg AFB, United States Department Of Transportation Full time

    Summary The mission of the Office of Commercial Space Transportation is to ensure protection of the public, property, and the national security and foreign policy interests of the United States during commercial launch or reentry activities, and to encourage, facilitate, and promote U.S....

  • Management and Program Analyst

    1 month ago

    Vandenberg AFB, United States US United States Space Force Forces Full time

    **Duties**: The United States Space Force (USSF) Space Training and Readiness Command (STARCOM) at Vandenberg Space Force Base is searching for a Space Mission Area Program Expert, Cyberspace Operations (NH-0343-03). Description: We are the home of initial skills training for the United States Space Force! We take enlisted Guardians straight out of Basic...

  • Recreation Assistant

    2 days ago

    Vandenberg AFB, United States US United States Space Force Full time

    **Duties**: - Assists in program operation and maintenance of equipment and facilities. - Special emphasis is on programs for families and family members and special groups such as retirees, singles, and private organizations. - Types of duties include, but are not limited to the following: - Carries out recurring group activities such as classes, clubs,...

  • On-site Manager

    4 weeks ago

    Vandenberg AFB, United States Chenega Corporation Full time

    Overview: **CHENEGA RELIABLE SERVICES, LLC.** Vandenberg AFB, CA THIS POSITIN IS CONTINGENT UPON BID AWARD The **Hazmat/HazWaste On-Site Manager** will provide on-site management on the Fence to Fence (F2F) contract and ensure hazardous waste (HW) management is conducted in compliance with the Hazardous Materials Transportation Act (HMTA), Comprehensive...

  • Project Manager

    1 month ago

    Vandenberg AFB, United States SAIC Full time

    Job ID: 2405555 **Location**:VANDENBERG SFB, CA, US **Date Posted**:2024-04-16 **Category**:Program Management **Subcategory**:Project Analyst **Schedule**:Full-time **Shift**:Day Job **Travel**:Yes, 50 % of the Time **Minimum Clearance Required**:Secret **Clearance Level Must Be Able to Obtain**:None **Potential for Remote...

  • Arts and Crafts Programs Manager

    4 weeks ago

    Holloman AFB, United States Air Education and Training Command Full time

    Summary About the position: This position will be assigned to the Arts and Crafts Facility on Holloman AFB, New Mexico. This is a Regular Full Time (RFT) position with benefits (medical, dental, life insurance, retirement, 401(k), and annual/sick leave). Incumbent must be able to work other than normal duty hours which may include evenings,...

  • Recreation Assistant

    4 weeks ago

    Vandenberg AFB, United States US United States Space Force Full time

    **Duties**: Provides swimming lessons and instruction to groups of adults and/or children, or to individual adults or children. Instructs patrons on rules and procedures for safe swimming. Works in swimming pool environment where lifeguards are present to perform lifesaving activity. May assist lifeguards in inspecting pools for safe conditions, and perform...

  • Assistant Aquatics Manager, NF-03

    2 hours ago

    Hunter AFB, United States Army Installation Management Command Full time

    Assistant the aquatics manager in the supervision of the aquatic programs and acts as head lifeguard. Assist manager in plans and coordination of details for reoccurring and nonrecurring aquatic, fitness, instructional, and joint community programs. Responsible...

  • Assistant Aquatics Manager, NF-03

    3 days ago

    Hunter AFB, United States Army Installation Management Command Full time

    Assistant the aquatics manager in the supervision of the aquatic programs and acts as head lifeguard. Assist manager in plans and coordination of details for reoccurring and nonrecurring aquatic, fitness, instructional, and joint community programs. Responsible for inspections, cleanliness of equipment , backwashing and calibrating equipment such as chemical...

  • Management Assistant

    24 hours ago

    Eglin AFB, United States Defense Contract Management Agency Full time

    Assists professional staff in conducting management reviews and organizational analysis by searching historical files/documentation. Prepares statistical analysis. Coordinates facility access. Assembles audit materials and compiling data. Develops and manages assigned databases including collecting, sorting, analyzing and charting data for management use....

  • Chemist

    1 month ago

    Vandenberg AFB, United States Department Of The Air Force Full time

    Summary Click on "Learn more about this agency" button below for IMPORTANT additional information.This position will support the Federal Government's response efforts to COVID-19. Duties*****Duties and responsibilities vary and may increase according to grade level***** Apply scientific expertise and analytical methodologies applicable to the hazardous and...

  • Chemist

    1 month ago

    Vandenberg AFB, United States Department Of The Air Force Full time

    Summary Click on "Learn more about this agency" button below for IMPORTANT additional information. This position will support the Federal Government's response efforts to COVID-19. ...

  • Configuration Analyst

    4 days ago

    Vandenberg AFB, United States SAIC Full time

    Job ID: 2406863 **Location**:VANDENBERG SFB, CA, US **Date Posted**:2024-05-14 **Category**:Engineering and Sciences **Subcategory**:Config Analyst **Schedule**:Full-time **Shift**:Day Job **Travel**:Yes, 25 % of the Time **Minimum Clearance Required**:Secret **Clearance Level Must Be Able to Obtain**:None **Potential for Remote...

  • Program Manager

    1 month ago

    Hill AFB, United States BAE Systems Full time

    Job Description The OpportunityJoin BAE Systems' Air & Space Force Solutions and be part of a diverse and enthusiastic team who solves some of the world's most complex technical challenges. Contributing day-to-day for the Hill Air Force Base BAE team is refreshing, and the flexibility in the work week is unmatched. For the sixth consecutive year, BAE was...

  • Program Manager

    2 days ago

    Hill AFB, United States BAE Systems Full time

    Job Description The OpportunityJoin BAE Systems as an Infrastructure and Deployment Operations Program Manager to be part of a diverse and enthusiastic team who solve some of the world's most complex technical challenges and directly support the nation's security The Role will primarily support the 'Sentinel' Intercontinental Ballistic Missile (ICBM) Program...

  • IHMP Hazmat Specialist

    2 weeks ago

    Vandenberg AFB, United States Chenega Corporation Full time

    CHENEGA RELIABLE SERVICES, LLC. Vandenberg AFB, CA THIS POSITIN IS CONTINGENT UPON BID AWARD The Installation Hazardous Materials Program (IHMP) Hazmat Specialist has primary responsibility manage the EESOH-MIS data and complete hazardous materials m Specialist, Hazmat, Training, Management, Technical Support, Manufacturing, Installation

  • Clinical Psychologist

    1 month ago

    Vandenberg AFB, United States ERP International Full time

    Overview: **Be the Best!** Join our team of exceptional health care professionals across the nation. Come discover the immense pride and job satisfaction ERP Employees experience in providing care for our Military Members, their Families and Retired Military Veterans!** ERP International is honored to have been named one of The Washington Post’s 2023 Top...

  • Sentinel Program Manager

    1 week ago

    Malmstrom AFB, United States BAE Systems Full time

    Job Description BAE Systems is seeking a Program Manager for an exciting opportunity to support the Air Force's acquisition of the next generation Intercontinental Ballistic Missile (ICBM) system, known as the Sentinel ICBM Program at Malmstrom AFB MT. About SentinelThe Sentinel Program is an enormous and complex "Mega-Project" modernizing the entire ICBM...

  • Ground Mechanical Program Manager

    1 month ago

    Hill AFB, United States BAE Systems Full time

    Job Description A Program Manager at BAE Systems will play a critical role in assisting Government Program Managers in the day-to-day planning and execution activities of the ground mechanical branch. The primary responsibilities of this role include providing meeting support, managing schedules, overseeing activities, providing regulatory and statutory...

  • Child and Youth Program Assistant

    2 days ago

    Andrews AFB, United States US Air Force District of Washington Full time

    **Duties**: Serves as a Child and Youth Program Assistant (CYPA) in one or more child and youth programs. Accountable for the whereabouts and safety of children and youth ranging in age from 6 weeks to 18 years. Assists in providing and leading planned activities. Assist children and youth with special projects, homework and life skills. Performs simple...