Support Services Specialist

4 weeks ago


Fort Collins, Colorado, United States Department Of Agriculture Full time
Summary

See the "Additional Information" section of this announcement for specific position information for each location, to include grade levels being recruited for and points of contact.

The incumbent is responsible for accomplishing a variety of support services such as procurement of administrative supplies & equipment, tracking budget expenses, assisting with personnel documents, printing & mail service, and records & correspondence management.



Duties
  • Provide expertise for the procurement of goods, supplies and services.
  • Purchase a variety of local supplies and services using a VISA credit card.
  • Keep employees informed of human resources policy and regulatory changes, such as those related to leave, injury compensation, retirement, and promotions.
  • Provide services to include budget, travel, procurement, property management, records management, liaison, training, and clerical services to support the Unit (or management).
  • Utilize a personal computer with various software packages to prepare reports, graphs, charts, and interoffice mail to complete tasks that have been automated.
  • Receive and route incoming correspondence such as mail, cables, faxes, routine and controlled documents to support unit communication needs.
  • Check spelling, grammar and format style of drafted correspondence to ensure clarity and coherence of documents.
  • Evaluate data and information gathered from invoices and receipts to update and balance the budget.
  • Establish annual operating budget by collecting data to analyze the cost of project proposals, staffing levels and procurement of goods and services needed to support the unit's objectives.
  • Arrange for the proper disposition of obsolete equipment or damaged property.
  • Advise Unit on applicable laws, regulations, and policies to accomplish administrative tasks.
  • Manage customer service program operations to ensure adherence to policy, implementation, regulations, and program delivery.
  • Serve as Collection Officer or similar position for the Unit.
  • Maintain Point of Sales System functionality, ensuring sales and deposits are accurate and adheres to policy requirements.

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