lead medical support assistant

3 weeks ago

Huntsville, Alabama, United States Department Of Veterans Affairs Full time
Summary

The Lead Medical Support Assistants assigned within the Access and Office of Community Care (AOCC) Service Line at the Birmingham VA Health Center System are responsible for performing a variety of technical support duties that facilitate the work of physicians, physician assistants, nurses, nursing assistants, and other members of the medical facility who provide direct patient care.



Duties

The Lead MSA monitors and makes work assignments, provides input on performance, resolves daily workplace issues and maintains efficient workflow. Assures coverage of all areas of responsibility; conducting ongoing reviews to ensure quality of work; ensuring accurate and timely scheduling of appointments; providing guidance to staff members to include changes in policies and procedures; distributing and balancing workload; creating and maintaining employee work schedules; orienting and providing on-the-job training for new and current employees; ensuring all training requirements are met; organizing the work structure of his/her assigned areas; and acting as liaison between MSA and staff in order to resolve day to day conflicts. Other assigned duties are not limited to:

  • The Lead MSA serves as a Medical Support Assistant in the HAS Service Line.
  • Familiar with the MSA related VHA Directives, policies and procedures.
  • Knowledge of patient eligibility for VA medical care, priorities for care, release of information, HIPPA laws and the Medical Fee Basis programs.
  • Monitors and makes work assignments, provides input on performance, resolves daily workplace issues and maintains efficient workflow.
  • Performs duties including, but not limited to: updating demographic information, updating BMS Whiteboard, collecting insurance for third party collections, processing patient movements, and scheduling appointments.
  • Must have a solid knowledge of multiple systems and current computer technology.
  • Skills in compiling readily available data from prescribed sources.
  • Responsible for reporting backlogs, difficulties in meeting deadlines, etc. to the supervisor, to include recommendations and plans for resolution.
  • Schedules outpatient clinic appointments using Veterans Health Information Systems and Technology Architecture (VistA) scheduling options.
  • Possess working knowledge of inpatient and clinic processes and services.
  • Provide administrative support to variety of staff and other members of the interdisciplinary team.
  • Must provide excellent customer service and must adhere to VA local, National and Service policies and procedures.
  • Performs other duties as assigned.
Work Schedule: Day Shift - Exact hours determined by supervisor.

Travel: 25% Occasional Travel

Telework: Not Available

Virtual: This is not a virtual position.

Functional Statement #: F51367

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

Financial Disclosure Report: Not required

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