Project Coordinator

3 weeks ago

Providence, Rhode Island, United States Brown University Full time

Job Description:

The Project Coordinator will join a vibrant team to assist with managing the day-to-day operations of several large research studies and provide administrative support in a fast-paced, high-volume research environment for Drs. Andrew Zullo , PharmD, PhD and Nina Joyce , PhD.

The responsibilities fulfilled by the Project Coordinator ensure that critical research projects seamlessly progress and are fully successful. The Coordinator will facilitate optimal communication, information exchange, and workflow among internal and external team members and collaborators. They will participate in calendar management and scheduling as well as lead the creation and dissemination of detailed meeting minutes to efficiently track progress on team member action items. They will prioritize tasks effectively and manage time thoughtfully for each project or subproject. The individual in this role will identify, track and promptly communicate upcoming funding opportunities, conference dates, abstract submission deadlines, and peer-reviewed scientific manuscript due dates to the team. In addition, the Project Coordinator will document, disseminate and archive work products and project findings for team members and other researchers to effortlessly reference. Nurturing and sustaining relationships and communication with colleagues across various departments and units within Brown University, with external academic institutions, and with external non-academic organizations is imperative to this role. The Project Coordinator will prepare and revise progress reports, scientific manuscript submissions, scientific conference presentations, research grant or contact proposals, and institutional review board (IRB) and data use agreement (DUA) applications and/or amendments. This role entails working closely with the Project Manager to manage workflow and accomplish key tasks.

The ideal candidate will possess the necessary skills and genuine enthusiasm for being a part of a dynamic team conducting high-impact public health research. Beyond the required qualifications, candidates with experience in team-oriented settings, database organization, compiling progress reports, formatting manuscripts, and liaising with diverse institutions/corporations will be highly valued. This position often requires independent judgment and action. In fulfilling the role of Project Coordinator, candidates can expect to have a meaningful positive impact on human health, particularly in the areas of medication use, vaccines, aging, dementia, nursing home care, and safe motor vehicle driving.

Job Qualifications

Education and Experience

  • Master's Degree and 1-2 years of relevant experience OR Bachelor's degree and 2-5 years of relevant experience.

Job Competencies

Required:

  • Excellent verbal and written communication skills, and strong interpersonal skills.
  • Excellent organizational skills, meticulous attention to detail, and time management capabilities.
  • Proficiency with Microsoft Office (Excel, Word, PowerPoint) and Google Workplace (Calendar, Drive and Chat).
  • Proficiency with teleconferencing software (e.g., Zoom) and adept collaboration with remote colleagues.
  • Ability to manage multiple tasks concurrently, prioritize responsibilities, meet deadlines, and independently problem solve while maintaining attention to detail.
  • Ability to work both autonomously and as a research team member.
  • Professionalism in interactions with collaborators, colleagues, students, and research participants.
  • Willingness and ability to support a diverse, equitable, and inclusive environment.
  • Interest in public health, healthcare, medicine, pharmacy, or related fields – preferred, but not required.
  • Experience with website design, blog post composition, and/or crafting concise news releases – preferred but not required .
  • Demonstrates proficiency in project management tools such as Notion Workspace – preferred but not required.
  • Experience with DocuSign, Adobe Illustrator, and Microsoft Remote Desktop Protocol software – preferred but not required.

Additional physical demands and working conditions: Hybrid Eligible

All candidates must possess a willingness and ability to support a diverse and inclusive environment.

All offers of employment are contingent upon a criminal background check and education verification that are satisfactory to Brown University.

This is a fixed term position with a current end date of 5/31/2027 which may be extended based upon available funding.

Recruiting Start Date:

Job Posting Title:

Project Coordinator

Department:

Center for Gerontology & Health Care Research

Grade:

Grade 9

Worker Type:

Employee

Worker Sub-Type:

Fixed Term (Fixed Term)

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact .

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer , Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.


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