Accounts Payable and Travel Manager

3 weeks ago

Chicago, Illinois, United States Hightower Advisors Full time

Our Story

Founded in 2008, Hightower is a wealth management firm that provides investment, financial and retirement planning services to individuals, foundations and family offices, as well as 401(k) consulting and cash management services to corporations. Hightower's capital solutions, operational support services, size and scale empower its vibrant community of independent-minded wealth advisors to grow their businesses and help their clients achieve their vision of "well-th. rebalanced." Based in Chicago with advisors across the U.S., we operate as a registered investment advisor (RIA).

Your Future Team

The Accounts Payable team consists of a group of AP Analysts who handle daily invoice & expense processing, corporate card administrative duties, rent payments, 1099 processing, and servicing to both our Advisor and Corporate communities. Our team processes over 1,800 invoices and 500 expense reports monthly. There are several exciting enhancements that are on the AP roadmap in the coming year, inclusive of migrating to a new General Ledger and overhauling our invoice & payment processes. We are looking to enhance our travel and corporate card administrative offerings, which the AP team is responsible for. In the future, we look to build out procurement to complete the full procure to pay cycle.

What You'll Do

  • Oversee & manage the Accounts Payable team through assigning and monitoring the workload of each team member.
  • Develop team members in increasing their knowledge of AP and travel processes.
  • Ensure invoice payments and expense reports are being processed appropriately and timely.
  • Develop, lead, and support continuous improvement initiatives for Accounts Payable (e.g., GL, procure to pay, travel, corporate card, approval matrices, and policy & procedure updates).
  • Manage and execute the 1099-NEC, INT, and MISC annual filing requirement.
  • Manage the Accounts Payable service queue, resolving any escalations as needed and ensuring SLAs are met.
  • Own Concur, our Corporate Card Provider, and Travel Agency vendor relationships, including performing SLAs and third-party risk reviews.
  • Build collaborative relations cross-functionally.
  • Partner with FP&A, Treasury, and Expense Accounting peers to ensure connectivity of team members to enable quick and appropriate resolution of issues.
  • Develop and report on key AP metrics, including invoice & expense processes, service SLAs, and team capacity.

What You'll Bring

  • 7+ years of experience within an Accounts Payable function, with 3+ of those years as a manager
  • In-depth knowledge and experience in travel & corporate card administration
  • Understanding and experience with procure to pay software, large system implementations, and change management
  • Virtual card program expertise
  • Knowledge of 1099 reporting requirements
  • Experience in creating policies & procedures
  • Proficient in Microsoft suite, including Excel (pivot tables, v-lookup, etc.), Word, Outlook
  • Administrative knowledge of Concur (Expense & Invoice modules) preferred
  • Experience with large ERP systems; Great Plains and Oracle AP module experience preferred
  • Understanding of expense related accounting entries preferred
  • Bachelor's degree in business administration, finance, accounting, or related field preferred

What We Offer

  • Coverage on the first day of employment for medical, dental, and vision insurance
  • Paid parental leave (16 weeks for primary caregiver and 8 weeks for secondary caregiver)
  • Mother's lounge onsite
  • Flexible PTO plan
  • Hybrid model work schedule (50% in office)
  • Free brand-new gym in the Chicago office
  • 401k matching plan
  • HSA employer contributions
  • Student loan assistance
  • Pet insurance

AN EQUAL OPPORTUNITY EMPLOYER: Hightower is an equal opportunity employer and does not discriminate based upon race, color, religion, sex, sexual orientation, pregnancy, marital status, national origin, citizenship, veteran status, ancestry, age (over 40), physical or mental disability, medical condition (cancer-related), gender identity or expression, genetic information including sickle cell or hemoglobin C trait, or any other consideration made unlawful by applicable federal, state, or local law.

You are a U.S. citizen, U.S. permanent resident or possess other unrestricted U.S. work authorization and will not require sponsorship for U.S. work authorization now or anytime in the future.

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