Admin Assistant II, Global Brand Cluster Finance

4 weeks ago

New York, New York, United States ESTÉE LAUDER COMPANIES Full time
Position reports to Senior Vice President, Brand Cluster Finance. Also supports VP, Chief of Staff and VP, Portfolio Strategy.

  • Manage calendars for three Brand Cluster executives.
  • Heavy meeting scheduling primarily with internal attendees. Works closely with senior executive assistants to coordinate and prioritize meetings.
  • Manage all meeting details for execowned meetings, inclusive of departmental offsites: confirm attendees and presenters, prepare room/venue and A/V equipment, organize catering and materials, etc.
  • Responsible for domestic and international travel arrangements, including flights, hotels and car services.
  • Prepare and submit travel and entertainment expense reports timely and accurately.
  • Manage Brand Cluster purchase orders and invoice processing, following internal compliance requirements.
  • Assist with meal ordering, pick ups and deliveries.
  • Handle office services requests including but not limited to troubleshooting computer, Iphone equipment and telecom issues.
  • Maintain product and office supply inventory.
-
  • Create and maintain organizational charts and contact lists
  • Coordinate the onboarding of new hires including the set up of email, phone, office space.
  • Serve as backup admin support for Group President if needed.
Qualifications

  • Position requires 3+ years related experience.
  • College degree preferred.
  • Excellent communication, interpersonal and organizational skills with ability to drive projects in efficient and diplomatic, professional manner.
  • Excellent capabilities in computer skills and software including Microsoft Office applications
  • Outlook, Word, PowerPoint, Excel, Visio.
  • Ability to proactively and effectively collaborate with internal crossfunctional partners.
  • Must have ability to handle multiple projects and tasks with critical and accelerated time frames adapting to changing priorities.
  • Ability to manage highly confidential and urgent matters.
The anticipated hourly range for this position is $31.25 to $49.25. Exact hourly rate depends on several

factors such as experience, skills, education, and budget. Hourly range may vary based on

geographic location. In addition to hourly rate, this position may be eligible for an annual

discretionary bonus.

In addition, The Estée Lauder Companies offers a variety of benefits to eligible employees,

including health insurance coverage, wellness and family support programs, life and disability

insurance, retirement savings plans, paid leave programs, education-related programs, paid

holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid

Job:
Finance & Accounting

Primary Location:
US-NY-New York

Job Type:
Standard

Schedule:
Full-time

Shift: 1st (Day) Shift

Job Number:
We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.

It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices.

Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact

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