AP Manager

Purpose:The Manager, Accounts Payable leads all AP functions for Avolta North America's Shared Service Center. This position partners with senior management to set strategy to bring about efficiencies and best business practices to AP department.

Essential Functions:

Manages the daily activities for AP; develops efficient, cost-effective processes, and ensures adherence to strong internal controls
Ensures timely payment of vendor invoices through 3-way matching of purchase orders, invoices, and receipt
Reviews payments for proper documentation/approval and coding
Performs AP processing, payment generation, and reporting activities for specific deadlines
Investigates and resolves all AP related issues; acts as the subject matter expert for complex questions and research
Provides exceptional customer service for any outside vendor inquiries; ensures that vendor account maintenance is kept accurate
Manages payables, leads SOX compliance in the departments, reporting and communication of the results, and corresponding analysis
Supports on an as needed basis; bank and treasury functions, month-end reports, expense report reviews, bank wires and overall back up for other AP team members
Participates in AP monthly close process by posting expense accruals and reconciling journal entry, invoices, and verifying balances to general ledger
Identifies opportunities and drives projects to improve business processes and business support
Reporting Relationship: The Manager, Accounts Payable reports into the Senior Manager AP Retail

Minimum Qualifications, Knowledge, Skills, and Work Environment:

Education and Experience: The combination of education and professional experience must exceed 5 years:

In a leadership role: Requires 2 years of experience supervising a team of finance professionals engaged in executing Accounts Payable programs
In a technical role: Requires 5 years of finance experience engaged in developing and delivering Accounts Payable programs
A bachelor's degree in a program related to the functional area can count for 2 of the 5-year requirement In the industry: 3-5 years of Hospitality, F&B and/or Retail experience Specialized Skillset/Competencies/Traits Accounting experience with responsibility for general ledger, cost management, financial analysis, and reporting
General ledger accounting experience utilizing SAP software
Advanced level of Microsoft Excel knowledge
Business acumen and also has the mindset required to understand the long-term implications of Accounts Payable planning and to advance the organizations goals
Demonstrated history of understanding the needs of the business, stakeholders, the employee population and individual circumstances
Demonstrated history of creating and maintaining positive work environments through coaching, developing, and leading teams to achieve common goals
Location: This position is based at the Retail Center of Excellence in East Rutherford, NJ Source: Hospitality Online

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