Compliance Associate

1 month ago

Chicago, Illinois, United States The University of Chicago Full time

Compliance Associate

locations
Illinois: Chicago
time type
Full time

job requisition id
JR25769
Department

UL Crime Ed Lab Data Partnerships

About the Department

Who We Are

In cities across the country, people face high rates of gun violence, under-resourced schools, and social harms associated with the criminal justice system – all of which disproportionately impact people of color. These inequalities have profound consequences on public safety and opportunity. As a society we have failed to address these challenges, in part, because of our lack of understanding of the most effective and cost-effective solutions that can have a real impact on people's lives. We believe that rigorous research can help.

The University of Chicago Crime Lab and Education Lab partner with cities and communities to use data and rigorous research to design, test, and scale programs and policies that enhance public safety, improve educational outcomes, and advance justice. Our mission is to combine world-class data science and research, in partnership with government agencies, to substantially improve the effectiveness of the public sector and achieve impact at scale.

For more information about our work, visit the Crime Lab and Education Lab websites.

The Role

The University of Chicago Crime Lab Education Lab is seeking a Compliance Associate to support the internal communications and operations related to previously executed data use agreements (DUAs). This person will work with staff throughout the Urban Labs to track, extend, and amend existing data use agreements for ongoing active projects, or to prepare for project/contract closeout upon termination. This individual will also work with the Data and Compliance Manager to support the annual auditing of technical compliance requirements, and support meeting management for the Urban Labs Privacy and Security Committee.

Job Summary

The job performs routine assignments related to regulatory compliance programs, including the interpretation of systems to identify areas of risk and coordinates internal audits. With a high level of direction, participates in compliance documentation, compliance training, and compliance committee formation.
Responsibilities

Monitors upcoming contract expirations across the Crime Lab and Education Lab, and proactively communicates with teams to confirm ongoing needs.

Creates regular reports on expiring DUAs for research teams and the Data Operations Associates.

Initiates the process to renew or extend expiring DUAs before the termination date. Works with research teams to draft amendments and extensions to active DUAs, as needed.

Coordinates with research teams and the Data Operations Associates to develop communication plans for partner organizations and the University Research Administration (URA) for all contract renewals and amendments.

Manages the flow of DUA renewals and amendments to URA. Gathers the materials needed to submit contract renewals for review via the University's AURA system.

Oversees closeout processes at the conclusion of a DUA or project. Works with data stewards to ensure data is destroyed or returned in compliance with the DUA.

Supports the Data and Compliance Manager in developing Urban Labs staff policies and operational procedures for ensuring compliance NIST requirements, as well as DUA terms and IRB protocols

Supports the Data and Compliance Manager with meeting management of the PSSC and Privacy meeting. Produces agendas and takes meeting minutes. Tracks completion of action items for each Lab.

Coordinates with Crime Lab and Education Lab staff regarding completion of the annual all staff HIPAA training. Ensures that all staff and affiliates have completed the required CITI and HIPAA training and maintains related documentation for audits.

Supports project management for the annual IRB audit and data access audit for the Crime Lab and Education Lab.

Maintains department or clinic compliance with a high level of guidance.

Prepares, completes and submits all compliance documentation on a routine basis. Coordinates compliance committee meetings.

Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.
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Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.
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Certifications:

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Preferred Qualifications

Education:

A college or university degree in social sciences, public policy, business, law or another relevant field.

Experience:

Minimum of one year of experience working in project management or program operations.

Preferred Competencies

Strong project management skills and ability to organize large amounts of complex information.

Ability to manage multiple, concurrent deadlines and assignments.

Strong attention to detail, and ability to process and retain new and quickly changing information.

Ability to interpret and apply contract requirements.

Strong interpersonal skills.

Critical thinking and ability to compare actual project activities with those stated in project documents.

Ability to maintain confidentiality.

Job Family

Legal & Regulatory Affairs

Role Impact

Individual Contributor

FLSA Status

Non-Exempt

Pay Frequency

Biweekly

Scheduled Weekly Hours

37.5

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

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