Assistant Registrar

Assistant Registrar
Department: Registrars Office
Location: Redmond, WA

Located in Redmond, Washington, DigiPen Institute of Technology is a small college that offers undergraduate degree programs in Computer Science, Game Design, Digital Audio and Music, Computer Engineering, and Digital Art and Animation, as well as Master's degree programs in Computer Science and Digital Art. DigiPen Institute of Technology has been ranked one of the top 5 game design schools in the country by the Princeton Review for more than a decade. To learn more, visit: .

Position: Assistant Registrar

Reports to: Gary Oyler

We are looking for an Assistant Registrar to join our team This position shares duties with our other Assistant Registrar. They will process transfer credit requests from new and current students, assist with graduation degree audits, and maintain student academic files. They will process all requests for Student Demographic Records, Transcripts, and Enrollment Verifications, working with students to ensure their needs are met. Additionally, the Assistant Registrars will assist with Diploma printing, mailing, and purchase orders. Lastly, they will assist the Registrar in the creation and management of a new digital records retention policy, and a digital system for policy processing and documentation.

This is a non-exempt, part-time position (up to 29 hours per week) and reports directly to the Registrar. This position is In-Person and must report to the campus in performance of their regular duties.

Essential Functions/Goals

Process all incoming transfer credit requests/questions for both new and currently matriculated students.

Work with Associate Registrar to manage degree audit in Colleague.

Work with Associate Registrar to manage semester Census and Grade collection and processing

Work with Registrar to manage the Institutional Policy Change/Approval process.

Works within Ellucian Colleague to complete daily duties and to assist other OOR staff as necessary.

Maintains student confidential files (adding/deleting documents and organizing) within FERPA standards.

Provides timely responses for records requests (Transcripts, Enrollment Verification, Demographics, etc.).

Assists Associate Registrars with proper dissemination of Diplomas and related materials.

Works with Accounting and Registrar to manage all aspects of OOR inventory and purchasing.

Works directly with students daily, in support of their various needs/requests.

Qualifications / Competencies

Education: Bachelor's Degree Preferred

At least one-year experience in a Registrar Office or related setting preferred

Skilled in use of Microsoft Office

Excellent written and verbal communication skills

Experience working with Ellucian Colleague is a plus

Ability to identify problems and provide optimal solutions based on weighing options

Ability to evaluate the effectiveness and efficiency of solutions and identify needed improvements

Ability to adapt to changing priorities

Applies the highest standards for accuracy and quality for their work

Initiates collaboration with others and displays a positive attitude in the face of ambiguity and change

Able to work both individually and in a team setting

Wage:

$25.00 per hour

Working Conditions:

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, and/or crouching; and fine finger dexterity. May need to lift up to 25 lbs. Generally, the job requires 80% sitting, 10% walking, and 10% standing.

Diversity, equity, inclusion, and academic freedom are priorities of DigiPen Institute of Technology, as DigiPen endorses the goals of affirmative action and equal opportunity employment. The Institute's intent is to hire the most qualified individuals for faculty and staff, attracting candidates from diverse backgrounds of race and ethnicity, gender, gender identity, gender expression, sexual orientation, age, socioeconomic status, veteran status, nationality, culture, religion, and physical abilities. We are committed to broadening our candidate pool to include more diverse individuals and ensuring fairness in hiring by avoiding bias and determining criteria to judge all candidates prior to posting each new position.