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A/P Specialist

3 months ago

Henderson, Nevada, United States Roth Staffing Companies Full time

Key Responsibilities:

Invoicing and Billing:
o

Generate and distribute invoices for parts, freight, tariffs, tooling, and other charges in accordance with company policies and customer agreements.

o
Review sales orders, contracts, and purchase orders to ensure accuracy and completeness of invoicing information.

Collections Management:
o

Proactively communicate with customers via phone, email, and mail to follow up on outstanding invoices, maintaining positive relationships throughout the collections process.

o
Address and resolve billing discrepancies and disputes promptly and professionally to maintain smooth financial transactions.
o

Utilize negotiation skills to establish and negotiate payment plans with customers as necessary, aiming to secure timely payments while preserving customer satisfaction.


Customer Service:
o
Provide prompt and knowledgeable responses to customer inquiries, striving for efficient and effective resolution of invoicing discrepancies.
o

Collaborate closely with sales and account management teams to address customer concerns, facilitate payment processes, and ensure a seamless customer experience.


Interdepartmental Collaboration:
o

Collaborate with account managers and other departments to resolve invoicing discrepancies, address customer inquiries, and facilitate collections efforts in a timely manner.


Record Keeping and Reporting:
o
Maintain detailed records of invoicing and collection activities, including billing logs, payment receipts, and customer communications.
o

Assist in the preparation of weekly and monthly reports on accounts receivable status, contributing to the overall financial reporting process.


Process Improvement and Compliance:
o
Assist in the development and implementation of invoicing process improvements to enhance efficiency and accuracy.
o
Stay up-to-date on industry regulations and best practices related to invoicing, tariffs, and taxation.
2

Special Projects and Flexibility:
o

Flexibly assist with other accounting tasks and projects as assigned, demonstrating adaptability and a willingness to support the finance team as needed.


Qualifications:
3+ years of experience in an accounting-related role, preferably in manufacturing.

Excellent communication, interpersonal skills, and ability to interact professionally with clients and internal personnel.

Strong attention to detail, organizational abilities, and familiarity with GAAP.

Proficiency in Microsoft Excel, including data analysis, formula creation, and pivot tables.

Familiarity with NetSuite or Oracle systems.

Ability to work independently while collaborating effectively with team members.

Adaptability to changing priorities and workload.

Preferred Skills:
Bachelor's degree in accounting or relevant certification.

Experience with international invoicing, tariffs, and customs regulations.

Familiarity with ERP systems and automated invoicing tools.

Experience in manufacturing or similar industry, showcasing relevant skills and knowledge.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

To the extent our customers requi