Recruitment Coordinator

4 weeks ago

Fairhaven, United States The Planet Group Full time

TA Coordinator

Contract 12 months+


Work includes: scheduling, post jobs, offer letters, background checks, onboarding, work with staffing vendors, run basic reports, etc.


Must haves:

-1-4 years of recruiting coordinator / scheduling experience

-MS Office

Preferred:

-Bachelor degree

-Manufacturing or distribution industry

-Can speak Spanish or Portuguese

-Has helped with recruiting or worked with staffing vendors


Job Description:

The Talent Acquisition Coordinator supports full cycle recruiting for all exempt, hourly and seasonal team members. You will support the TA team in sourcing, interviewing and recruiting steps and efforts to fill key positions in a timely and cost-effective manner. You must be a highly organized and process focused HR professional with a continuous improvement mindset with demonstrated experience collaborating with and influencing stakeholders at all levels.

Responsibilities:

Take initiative and "own " role to ensure a positive and successful candidate and new hire experience including:

Interview Scheduling

  • Organize interviews by obtaining information from interview team, candidate and talent acquisition team to ensure a seamless interview event
  • Manage multiple calendars; schedule interview times and provide all documentation (resume and agenda)
  • Set up time for team debriefs to discuss candidates, disposition and move candidate through proper stages in the ATS system

Candidate Experience

  • As Brand Ambassador, provide superior experience for candidates with compassion and a sense of urgency pre-/during/ post- interview
  • Act as primary host for onsite interviews and visits reviewing company culture/benefits, managing logistics

Employer Brand

  • Maintain our Company presence in local community, social media channels and utilize the social media to compliment the Company's recruiting efforts while focusing on enhancing the Company's reputation as an employer of choice
  • Attending necessary job fairs; document outcome of the job fairs and return on investment
  • Support company-wide diversity and inclusion initiatives, events and communications

Offer / Onboarding

  • Create offer letters, edit and send with new hire paperwork; Administer post-offer paperwork.
  • Conduct background check/drug screen for new hire.
  • Work with HR Business Partner and Hiring Manager to hire them in the Oracle system
  • Communicate with new hire; Send personalized first day communication and information emails to new hires to help get prepared for Day One; Help build out onboarding for employees first two/three weeks
  • Submit tickets to get necessary computer, phones, etc.

Process/ATS

  • Develop, implement, and document procedures for Talent Acquisition.
  • Update playbook and work with team on workflows
  • Processing all vendor invoices including background checks, recruitment and relocation invoices

Reporting

  • Responsible for updating Weekly requisition report
  • Project Manager for Annual AAP reporting
  • Run reports to analyze recruitment related data
  • Record all recruitment and hiring activity in Applicant Tracking System for information retention and reports
  • Ad hoc reporting

Requirements:

  • Bachelor's degree in HR, Business or related field is strongly preferred
  • 2-4 years recruiting experience in full cycle recruiting support required
  • Passion to provide excellent customer service to hiring managers and vendors and provide applicants with a positive experience at every stage of the hiring recruited.
  • Work with business lines, HR Business Partners and Compensation team to prepare offers.
  • Create and post requisitions.
  • Keen self-awareness. Ability to develop and cultivate effective working relationships with all levels of staff, Hiring Managers, and outside vendors (i.e. Search Firms, and temporary agencies)
  • Experience working with applicant tracking systems (i.e., ORC) highly preferred
  • Strong critical thinking capabilities; ability to perform complex analysis and identify trends
  • Ability to meet tight deadlines and handle competing priorities.
  • Ability to work independently with a high sense of urgency.
  • Strong initiative and good judgment skills.
  • Agility. Ability to foresee and manage project risks.
  • Excellent written and oral communication skills.
  • Ability to handle sensitive/confidential information appropriately.

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