Greeter

Our client is looking for a Greeter / Receptionist to manage their front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for this vibrant company. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls and directing individuals where to go for their office visits.

Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards. To be successful as a Receptionist, you should have a pleasant, outgoing personality, as this is also a customer service role. Multitasking skills and a vibrant personality are essential for this position. The Receptionist’s duties include offering administrative support across the organization, as needed but you will be “the face of the organization”.

Responsibilities:

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Coordinating company outings (concerts, sporting events, restaurants, etc.)
• Scheduling inhouse corporate events (guest speakers, happy hours, lunches, etc.)
• Ensure reception area is tidy and presentable
• Oversee the issuing of corporate badges
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Perform other clerical receptionist duties as needed

Requirements and skills:

• Proven work experience as a Receptionist, Front Office Representative, Hostess or similar role
• Proficiency in Microsoft Office Suite
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus