Event Manager

18 hours ago

Lexington, United States Camel Club Lexington Full time

ABOUT US

The Camel Club, Lexington's first culture and community-driven social club, debuts later this year. With day-to-night programming, dining & indulgences, co-working, cultural events and plenty more, we've got a little something for all of life's pursuits.

Operating in a stunning and historic 12,000-square-foot home, Camel Club offers a first-class experience, serving as an invaluable asset in our members’ lives. This is possible through offerings of eclectic food, libations and elevated service practices to create luxurious experiences.

Camel Club is a modern and ambitious company, looking to change the norms of hospitality, both in service and work. We are looking for driven and enthusiastic team members who prefer set schedules, benefits and pay structure; and are tired of the feast or famine status so many professionals in the field face today.

...

Dining & Bars

Libraries & Lounges

Co-working & Phone Booths

Meeting & Private Dining Rooms

Theater & Screening Room

Gardens & Terraces

Hifi Listening Lounge & Game Room

Bourbon Cabinets & Wine Cellar

Day to Night Events & Programming


EVENTS


ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Manages internal events and/or groups, typically small to medium in size.

Supports Directors and Managers for larger programs.

Works weekends, holidays, and nights throughout the year as necessary to assist with onsite programs.

Manages all program logistics through the planning process, execution and billing. This includes activities, meals, meetings, special needs, tracking meeting/dining room reservations, billing and post-event reporting.

Acts as a primary contact for guest personalities, vendors, group planners and internal department heads, both in planning and on-site.

Arranges travel, logistics and any other necessary details for event personalities.

Creates BEO's, transportation manifests and activity lists.

Communicates program requirements and logistics to all operational staff.

Creates and sends final invoices for group billing and provides backups for disputed items.

Executes events within the guidelines of the budget.

Works with Concierge, Membership and F&B teams to drive bookings for events.

Crafts experiences for groups that will create a memorable program and work towards revenue goals.

Creates and maintains various reports for groups and events to track profitability, expenses, and revenue.

Must comply with all company policies and procedures.

To perform the essential functions of this position regular and consistent attendance is required.

Must be able to work well with other Team Members and managers and interact with our members.


EDUCATION and/or EXPERIENCE

College degree or equivalent experience in event coordination preferred.

Hospitality industry experience is required.


COMPUTER SKILLS

Must be proficient in Microsoft Windows, Word, Excel, PowerPoint, Outlook.

Experience with (insert systems) preferred.


LANGUAGE SKILLS

Must have excellent verbal & written communication skills.

Must be able to communicate effectively with members, managers, and team members.


MATHEMATICAL SKILLS

Knowledge of basic accounting principles required for reporting, statistics, and budgets.


REASONING ABILITY

Must be able to make sound business decisions in regards to sales and customer requests.

Must be able to accomplish tasks in a timely manner and manage multiple projects.


PHYSICAL DEMANDS

50% computer and phone work at a desk.

50% on-property management including some physical demands with movement of event décor, furniture, etc.

Must be able to sit for long periods of time and work extensively on the computer and phone while multi-tasking to complete daily responsibilities.

Must be able to safely operate a company vehicle.


WORK ENVIRONMENT

General office

Nights and Weekends required as necessary

Historic, 12,000 sq. ft. home in Downtown Lexington

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