Executive Legal Assistant
2 weeks ago
Executive Legal AssistantNew York, NY (Hybrid – 3 days onsite/ 2 days remote)Full-TimeMonday–Friday, 9:00 AM–5:00 PMPosition OverviewWe are seeking an experienced Executive Legal Assistant to serve as the front-line administrative professional for a busy Legal Department within a large, complex organization. This role provides high-level support to the Chief Legal Officer, 2–3 staff attorneys, and the quality management/compliance team. The ideal candidate brings strong corporate legal administrative experience, excellent judgment, and the ability to manage sensitive information with discretion.Key ResponsibilitiesServe as the primary administrative point of contact for the Legal Department, managing incoming calls, correspondence, and inquiries with professionalism and confidentialityCoordinate information flow to and from the Chief Legal Officer, responding independently when appropriatePrepare letters, reports, administrative documents, and initial drafts of legal documents for reviewSupport corporate governance functions, including finalizing, organizing, and maintaining board minutes and key corporate documentsMaintain electronic and hard-copy legal files, including contracts, leases, litigation documents, and corporate recordsSupport litigation management by accepting subpoenas and coordinating with outside counsel, insurance carriers, and internal teamsHandle insurance verification requests, certificates, renewals, and claims processingSchedule meetings, manage calendars, and coordinate departmental activitiesProcess bi-weekly payroll support for the legal team and manage invoice submission and follow-upTrack CLE credits for legal leadershipCompile and submit corporate card expense reportsAssist with audit-related documentation requests across multiple entitiesEnter and update contracts in the contract database systemComplete special projects as assigned by the Chief Legal OfficerEducation High School Diploma required Associate’s or Bachelor’s degree preferred Paralegal certificate strongly preferredExperience Minimum of 5 years of administrative experience in a legal or corporate environment Corporate legal office experience strongly preferredSkills & Competencies Proficiency in Microsoft Word, Excel, and PowerPoint Strong written and verbal communication skills with excellent command of English Ability to type at least 60 WPM Strong organizational skills and attention to detail Ability to multitask in a fast-paced professional environment High level of discretion when handling confidential informationWork Environment & TeamLarge organization with approximately 3,500 employees, currently undergoing a merger This role serves as the operational front line of the Legal Department This is a professional executive legal support role, not a personal assistant positionWhy JoinHybrid work schedule Direct exposure to senior legal leadership Involvement in complex corporate legal matters Stable, professional environment with long-term growth opportunity
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Manhattan, United States City of New York Full timeAPPLICANTS MUST BE PERMANENT IN THE PRINCIPLE ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE.The HIV/AIDS Services Administration (HASA) is the primary mechanism within the Human Resources Administration (HRA) which expedites access to essential benefits such as medical, social, financial, and vocational programs to more than 32, individuals living with HIV,...
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Legal Program Manager
3 days ago
Manhattan, United States OpenAI Full timeAbout the TeamOpenAI's Legal team plays a crucial role in furthering OpenAI's mission by tackling innovative, fundamental legal issues in AI. The team comprises professionals from diverse fields, including technology, AI, privacy, IP, corporate, employment, tax law, regulatory, and litigation.As a Legal Program Manager, you will grow and manage large-scale...
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Executive Assistant
3 days ago
Manhattan, United States Ajilon Full timeAjilon - JobID: DC37E494-D25C-443A-9B36-9E7B33C95F3B [Office Assistant / Receptionist] As an Executive Assistant at Ajilon, you'll: Assist the executive team with daily administrative; Manage the CEO's email account and an active calendar of appointments; Compose and prepare correspondence; Arrange complex and detailed travel plans, itineraries and agendas...
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Senior Business
3 days ago
Manhattan, United States Endeavor Full timeWME Group seeks a talented and highly motivated lawyer to join its business and legal affairs team, supporting WME's sports representation business, primarily working the agents covering our individual sports clients (tennis players, golfers, and action/Olympic sports athletes). Responsibilities:Providing expert guidance on matters relating to client...
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Legal Assistant
5 days ago
Manhattan Beach, United States The Ryan Law Group Full timeWe are The Ryan Law Group, a full-service Personal Injury law firm located in Manhattan Beach, CA. We are looking for a full-time Legal Assistant with 2+ years of experience working at a Personal Injury law firm to join our expanding team! Our office is located right at the intersection of Highland and Rosecrans in Manhattan Beach, with a beautiful view of...
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Junior Business
22 hours ago
Manhattan, United States Endeavor Full timeWME Group seeks a talented and highly motivated junior lawyer to join its business and legal affairs team, primarily supporting , supporting WME's sports representation business, primarily working with our individual sports clients (tennis players, golfers, and action/Olympic sports athletes).ResponsibilitiesReviewing, redlining and negotiating a high volume...
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Legal Assistant/Secretary
4 days ago
Manhattan, United States Rubenstein Law, P.A. Full timeCompany Overview Rubenstein law was founded in 1988 and is recognized as one of the premier injury firms in Florida and now expanding to New York. Over the years, Rubenstein law has grown from a leading auto and slip fall accident firm in Miami to being recognized across the state for our personal injury practice handling all types of injury and accident...
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Manhattan, United States City of New York Full timeABOUT THE OFFICE: Pursuant to Article 18-B of the County Law, the Assigned Counsel Plan (ACP), in consultation with the Presiding Justices of the First and Second Appellate Divisions, has been providing quality legal services to indigent people since . All services provided by ACP are funded by the New York State Office of Indigent Legal Services (ILS) and...
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Executive Assistant
2 weeks ago
Manhattan, United States Impact Staffing Solutions Full timeOur client in mid-town Manhattan is looking for a detail-oriented contract-to-hire Executive Assistant to provide high-level administrative support to their leadership team. Our client offers a hybrid work schedule and hourly rate of $37-$45 depending on experience. This position is for immediate hire. Key ResponsibilitiesComplex Calendar Management:...
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Executive Assistant
2 weeks ago
Manhattan, United States Impact Staffing Solutions Full timeOur client in mid-town Manhattan is looking for a detail-oriented contract-to-hire Executive Assistant to provide high-level administrative support to their leadership team. Our client offers a hybrid work schedule and hourly rate of $37-$45 depending on experience. This position is for immediate hire. Key ResponsibilitiesComplex Calendar Management:...
