Operations Associate

2 weeks ago

Irvine, United States Prestige Staffing, Inc. Full time

Operations Associate- 100% in office.

The firm is a leading oil and gas mineral rights acquisition and non-operated working interest enterprise focused on identifying untapped value on the behalf of land owners throughout the United States. Established in 2019, we are headquartered in Denver, Colorado and operate satellite offices in Irvine, California; Casper, Wyoming; Dallas, Texas and most recently Fort Lauderdale, FL.

As a family-owned company, we prioritize capital deployment and asset management projects that directly impact, and benefit, individual land owners and investors. We combine decades of high-level energy-sector experience with cutting-edge technology, analytically driven financial expertise, and an unwavering commitment to our clients.


Job Description

Directly supporting the Operations and Acquisition team while interfacing with all the various departments in the company. The person who fills this role will learn the business through coordination with the Lead Closing Specialist and will be expected to have a detailed working knowledge of all departments. This role will be critical to the growth of the business and will get exposure to every facet of the company. The ideal candidate for this role is able to think outside of the box and has a natural curiosity. You will be given all the training and tools needed to do this job efficiently and your success will be up to you.

With this role you will process incoming executed legal documents for mineral rights purchases and working interest leases and ensuring their completion and accuracy to file with the respective county offices across states in which we own mineral rights or operate. While interfacing with various departments you will create or gather the necessary resources to ensure contracts are executed properly and facilitate a deal to closing.

You will also be responsible for efficiently processing private corporate bond issues alongside the Capital Markets team while ensuring compliance with regulatory requirements, maintaining accurate records, and supporting the overall operational efficiency of our organization.

Major Responsibilities/Accountabilities:

Responsibilities:

  • Document Processing: Handle the end-to-end processing of documents associated with gas and oil lease and mineral acquisitions. This includes receiving, reviewing, and verifying all deal related documents, ensuring accuracy and completeness of information, and recording relevant details in the designated systems before sending to clients.
  • Compliance: Stay up-to-date with the latest guidelines and requirements related to county requirements for recording documents.
  • Documentation Management: Maintain comprehensive and organized records of all documents, ensuring they are readily accessible and securely stored.
  • Communication and Collaboration: Work closely with various internal teams, including acquisitions, finance, land, capital markets, and operations, to facilitate efficient lease and purchase document processing. Liaise with external parties, such as county recorders and financial institutions, to ensure smooth communication and timely resolution of any issues or inquiries.
  • Process Improvement: Identify opportunities to streamline and enhance bond processing procedures. Propose and implement process improvements to increase efficiency, reduce errors, and optimize resource allocation.

Requirements:

  • Education and Experience: Bachelor's degree in finance, business administration, or a related field is preferred. Previous experience in lease processing, financial operations, or the oil and gas industry is an advantage.
  • Underwriting experience, preferably in an operations-focused role, is highly desirable. Familiarity with insurance policies, guidelines, and regulatory requirements is a plus.
  • Knowledge of the Oil and Gas Industry: Familiarity with the gas and oil industry, including an understanding of mineral acquisitions and leasing, is desirable.
  • Attention to Detail: Strong attention to detail with a focus on accuracy and precision when processing bond-related documents and information.
  • Organizational Skills: Excellent organizational and time management skills to prioritize tasks, meet deadlines, and manage multiple assignments simultaneously.
  • Communication Skills: Effective verbal and written communication skills to interact with internal teams and external stakeholders professionally and confidently.
  • Analytical Thinking: Ability to analyze data, identify trends, and draw meaningful insights to support process improvements and decision-making.
  • Software Proficiency: Proficient in using relevant software applications, including document management systems, spreadsheets, and databases, and Salesforce. CRM EXPERIENCE REQUIRED.
  • Compliance Mindset: Strong commitment to adhering to regulatory requirements and ensuring compliance in all bond processing activities.
  • Team Player: Strong collaborative skills, willingness to work in a team-oriented environment, and ability to build positive relationships with colleagues and stakeholders.


Benefits:

  • 401(k)
  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Paid time off
  • Vision insurance

100 % in office, bonuses and growth (earned). HIGH ATTENTION TO DETAIL.

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