Legal Secretary

· Maintain detailed internal dockets of litigation and HR related cases in various stages of litigation.

· Creates and organizes legal files, communication and pleading panels.

· Conducts legal research for particular issues as assigned by using periodicals, law publications, public records, and offices.

· Prepare and draft legal documents for filing with appropriate entities (including governmental agencies) and necessary correspondence.

· Proofread contracts and other sensitive documents for spelling, grammar, layout, and content, suggesting appropriate changes. Responsible for accuracy and clarity of final copy.

· Interfaces with outside counsel to coordinate status reports

· Interfaces with outside counsel to facilitate discovery and other requests

· Interfaces with facility leadership to coordinate requested discovery and other documents.

· Interfaces with Insurance companies to ensure necessary reporting and tracking.

· Organizes workflow of requested projects

· Organizes and prioritizes large volumes of information in both electronic and manual filing systems.

· Provide input and management of the Legal and HR Intranet Site. Keeps the site updated.

· Assist in coordinating/facilitating contract review process.

· Assist in development and ongoing management of Risk Management Tracking system

· Assist in creating risk management and HR reports/graph

· Manage calendars, emails, travel arrangements and expenses.

· Perform additional support tasks: coordinate meetings, prepare documents, take notes/ meeting minutes, send meeting reminders/responses, create, and maintain files or file systems.

· Communicate with “C” level executives, customers, and vendors.

· Provides backup support for Executive Assistant and Receptionist as needed

• 75% supporting General Counsel - 25% supporting HR Director with inbound claims that will be sent over to legal team