Purchasing Agent

3 weeks ago

Bellevue, United States Terrene Homes Full time

PURCHASING AGENT


Terrene is a real estate developer, owner, operator and management company based in Bellevue Washington. Our firm’s primary focus is residential and mixed use assets on the East Side of King County and throughout the Puget Sound Region. Since 2009, we have completed over $150 million worth of development projects diversified across, multi-family, plat development, single family housing and mixed-use assets and returned over $34MMin equity value. Today we have over $320 million of real estate development in progress across over 20 projects and 250 units.


The Purchasing Agent is a key member of the Purchasing Department and works in support of our Single Family Purchasing Manager and Multifamily Purchasing Manager. The Purchasing Agent is responsible for the day to day management of purchasing for all projects as detailed below. The Purchasing Agent is responsible for comprehensive supply chain management, purchasing & procurement of contracts, (labor, equipment & materials. The Purchasing Agent will contribute to the innovative and creative culture of the company through continuous process improvement, methodology and practices.

Essential Duties & Responsibilities


Bidding / RFQ / Buy-Out

·         Prepare bid requests (RFQ’s), and packages including applicable architectural details, specifications, scopes, due dates and materials requirements.

·         Work closely with the supply chain to initiate and define all RFQ’s and address all RFI’s.

·         Issue job change documents for specification changes 


Purchase Order Coordination

·         Set up all new communities, plans and vendors in the purchasing system.

·         Issue Purchase Orders for all new job starts.

·         Issue field requested VPOs.

·         Coordinate all building specification changes and related VPOs.


Contract Management

·         Oversee the execution and maintenance of Master Subcontractor Agreements for vendor team.

·         Maintain current subcontractor agreements and monitor insurance requirements, licensing, bonding, safety documentation & L&I account status.

·         Issue project specific documents and credit applications as needed for vendor team.

·         Point of contact for subcontractor inquires for contracts, billing and general questions.


Cost Management / Project Cost Accounting

·         Coordinate with Accounts Payable on monthly invoice processing, provide necessary billing documents, troubleshoot issues, and correspond with vendor team for billing inquiries.

·         Assist in the maintenance of the project economics and budget reporting.

·         Maintain current supply chain rebate programs and monitor on quarterly basis.


Qualifications

·         Two (2) years of related experience in a purchasing required

·         Bachelor degree in related field is preferred

·         Ability to read and understand residential blue prints required

·        Microsoft Office Suite (Microsoft Excel and Microsoft Word), BuilderTrend, and other software systems

·         Knowledge of all construction practices

·         Professionally perform multiple, detail oriented tasks with simultaneous deadlines

·         Good writing and organizational skills

·         Must have the ability to perform high-level takeoffs

·         Must be a team player with the ability to work well under pressure

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