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Personal Assistant

4 weeks ago

Piney Point Village, Texas, United States Burnett Specialists Staffing | Recruiting Full time

Personal Assistant

Personal Assistant - Houston, TX 77024

Responsibilities:
  • Input monthly cash activity and cut checks weekly for Owner?s personal accounts in QuickBooks
  • Download credit card statement activity into QuickBooks and code expenses
  • Manage the Owner?s calendar both personal and professional, including scheduling appointments, meetings and travel arrangements
  • Coordinate and prioritize day to day tasks, proactively managing deadlines
  • Organize lunches for quarterly board meeting and other office staff events
  • Communicating on behalf of owner via phone calls and emails (occasionally)
  • Assist with personal errands and tasks with confidentiality and discretion.
  • Assist with travel, living arrangements & medical appointments for 2 college-aged children
  • Assist owners with annual holiday honey gifting and other special projects
  • Assist with vehicle registrations renewals or other annual/monthly task
  • Schedule courier and FedEx/UPS
  • Assist with 1099?s annually
  • Support office as a backup for answering phones and accepting deliveries
  • Other responsibilities as assigned by management
Qualifications:
  • Undergraduate degree preferred
  • Bookkeeping experience preferred, Quickbooks knowledge a plus
  • Good Excel skills
  • Exceptional organizational skills, attention to detail and ability to anticipate what could go wrong in a situation
  • Proven experience as a Personal/Executive Assistant
  • Able to manage several tasks at once while prioritizing responsibilities
  • Excellent communication skills (both oral and written)
  • Ability to exercise discretion with respect to highly confidential/sensitive information
  • Integrity, ethical standards, and sound judgement
  • A positive, proactive, and can-do attitude
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Interested candidates please send resume in Word format Please reference job code 133821 when responding to this ad.