Meeting Planning Assistant

2 days ago

East Rutherford, United States Major Corporation Full time

Exciting Opportunity Alert: Meeting Planning Assistant Opportunity for growth

Hybrid/3 days in office – two days working from home.

East Rutherford, NJ

Some Cvent experience required

Are you ready to step into a dynamic role where you'll be the heartbeat of a Meeting Planning function? My client is on the lookout for a passionate individual who thrives on providing exceptional administrative support, and that could be you

Job Snapshot:

In this role, you'll be the maestro behind the scenes, ensuring everything runs smoothly. From proofreading and filing to creating and editing reports, managing meeting registrations, and more - you'll be at the forefront of making events unforgettable.

Requirements:

·       Administrative Dynamo: With a minimum of 1 year in an administrative role or meeting management, you've got the skills to dance through various tasks seamlessly.

·       Education Enthusiast: An undergraduate degree or equivalent experience? We'd love to see your academic prowess in action.

·       Tech Trailblazer: Experience with Cvent is a plus, but if you haven't yet, no worries – we're looking for someone eager to gain that Cvent certification. Bonus points if you've navigated a vendor management system like RMS.

·       Microsoft Maestro: You're not just proficient; you're a virtuoso in Word, Excel, PowerPoint, and SharePoint.

·       Cool Under Pressure: Whether you're interacting with senior leaders, members, or vendors, you display composure and professionalism like a pro.

·       Juggling Expert: Managing multiple assignments concurrently and meeting deadlines with urgency? That's your sweet spot.

·       Flexibility Champion: Ready for some flexible hours during peak periods, like our annual Company conference preparation? Absolutely

·       Wanderlust Spirit: Pack your bags Travel, including weekends, awaits – a thrilling 5% adventure.


What Sets You Apart - Your Superpowers:

·       Achievement Aficionado: You don't just set goals; you crush them with persistence and perseverance.

·       Collaboration Maestro: Building effective relationships is your forte. You're the connective tissue across functional and divisional lines.

·       Detail Dynamo: Thoroughness and accuracy? They're not just skills; they're part of your DNA.

·       Service Superhero: Anticipating and meeting customer needs is not just a job; it's your mission.

·       Work Ethic Warrior: Integrity is your armor, and continuous improvement is your mantra.

Your Symphony of Responsibilities:

·       Administrative Virtuoso: You'll be the go-to person for providing top-notch administrative support for our Meeting Planning function.

·       Tech Marvel: Navigate through various company systems like RMS, Cvent, and SharePoint, maintaining the perfect rhythm.

·       Expense Maestro: Finances are your playground. Handle expense reports, manage travel arrangements, and reconcile final hotel bills with finesse.

·       Explorer Extraordinaire: Venues and meeting locations? Consider them conquered under your watchful eye.

·       Customer Service Prodigy: Maintain the highest level of customer service in every interaction, be it internal employees or external clients.

·       Registration Rockstar: Take center stage in managing and overseeing meeting and conference registrations in Cvent, from crafting invitations to tracking attendance.

·       Conference Companion: Pack your bags because you're not just assisting from afar – you're onsite at the annual Conference, ensuring it's an unforgettable experience.

·       Contract Choreographer: Smoothly assist with uploading contracts into the contract management system.

·       Organization Overlord: Maintain files, reports, and correspondence like a pro, ensuring everything is current and easily accessible.

·       Meeting Materials Maven: Assemble and prepare meeting materials, ensuring they reach their destinations promptly. Order supplies for meeting locations like the superhero you are.


What's In It For You:

·       Competitive Salary: We offer a competitive salary (seriously) to start, depending on your individual qualifications and professional experience.

·       Incentive Program: Dive into our annual incentive program, with competitive awards based on corporate and individual performance.

·       Comprehensive Benefits Package: Subsidized health plans, employee assistance plan, generous vacation days, paid holidays, leaves for personal and family needs, educational assistance, wellness benefits, and a 401(k) Retirement Plan.

·       Opportunity to learn with growth opportunities.

Ready to embark on this adventure? Apply now

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