Personal Assistant

1 month ago


Newark, United States Genuine Search Group Full time

Our client is an established CEO based in Newark, NJ, who leads several successful consumer goods companies. He is seeking an experienced personal assistant with a proven track record of working in a who can work in a proactive, independent and thoughtful manner.


This is a hybrid role, where you would work on-site 4 days a week, and remote on Fridays.


Key Responsibilities:

  • Manage and pay household bills, including utilities, maintenance services, and other recurring expenses.
  • Oversee household staff and service providers, ensuring high standards of service.
  • Plan and book all travel arrangements for the CEO, including flights, accommodations, ground transportation, and itineraries.
  • Organize and maintain the CEO’s files and folders, both physical and digital, ensuring easy accessibility and confidentiality.
  • Manage correspondence, including emails, letters, and other documents, and prioritize items requiring the CEO’s attention.
  • Act as the primary point of contact between the CEO and internal/external stakeholders, including clients, partners, and employees.
  • Schedule and coordinate meetings, calls, and appointments, ensuring timely communication and follow-ups.
  • Perform general administrative tasks such as answering phones, handling mail, and maintaining calendars.
  • Conduct research and compile information as needed to support the CEO’s decision-making process.
  • Assist with special projects and events as assigned by the CEO.


Qualifications:

  • 5+ years prior experience as a Personal Assistant in a similar role.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Discretion and confidentiality in handling sensitive information.
  • Ability to multitask and prioritize workload in a fast-paced environment.
  • Strong problem-solving skills and attention to detail.
  • Flexibility to adapt to the CEO’s changing needs and schedule.



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