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Personal Assistant
1 month ago
Our client is an established CEO based in Newark, NJ, who leads several successful consumer goods companies. He is seeking an experienced personal assistant with a proven track record of working in a who can work in a proactive, independent and thoughtful manner.
This is a hybrid role, where you would work on-site 4 days a week, and remote on Fridays.
Key Responsibilities:
- Manage and pay household bills, including utilities, maintenance services, and other recurring expenses.
- Oversee household staff and service providers, ensuring high standards of service.
- Plan and book all travel arrangements for the CEO, including flights, accommodations, ground transportation, and itineraries.
- Organize and maintain the CEO’s files and folders, both physical and digital, ensuring easy accessibility and confidentiality.
- Manage correspondence, including emails, letters, and other documents, and prioritize items requiring the CEO’s attention.
- Act as the primary point of contact between the CEO and internal/external stakeholders, including clients, partners, and employees.
- Schedule and coordinate meetings, calls, and appointments, ensuring timely communication and follow-ups.
- Perform general administrative tasks such as answering phones, handling mail, and maintaining calendars.
- Conduct research and compile information as needed to support the CEO’s decision-making process.
- Assist with special projects and events as assigned by the CEO.
Qualifications:
- 5+ years prior experience as a Personal Assistant in a similar role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Discretion and confidentiality in handling sensitive information.
- Ability to multitask and prioritize workload in a fast-paced environment.
- Strong problem-solving skills and attention to detail.
- Flexibility to adapt to the CEO’s changing needs and schedule.
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