Legal Assistant

3 weeks ago

West Chester, Pennsylvania, United States AppleOne Employment Services Full time

Job Title: Legal Administrative Assistant

Location: West Chester, PA 19382

Salary Range: $50,000 - $60,000 per year

Working Conditions: Fully in-office position, normal office environment with occasional travel to local and statewide locations for client-related matters.

Primary Purpose of Position:

The Legal Administrative Assistant provides essential administrative support to attorneys, ensuring smooth operations and maintaining positive client relations while observing strict confidentiality.

Essential Functions and Responsibilities:

  • Prepare and edit complex legal documents, correspondence, and memoranda.
  • Transcribe legal dictation and compose routine legal correspondence.
  • Manage legal documents with courts and agencies, including filing and processing.
  • Organize and maintain attorney case files, logs, and other documentation.
  • Communicate with clients, answer questions, and ensure proper follow-through on legal matters.
  • Answer phone calls, providing information and directing inquiries appropriately.
  • Maintain attorney calendars, schedule meetings, court dates, and appointments.
  • Organize and gather client information, including medical, insurance, and financial records.
  • Review, sort, and scan incoming mail; ensure timely document deliveries.
  • Manage billing, time entries, conflict checks, and client file maintenance.
  • Support trial preparation, exhibit organization, and electronic filing via court systems.
  • Assist with legal research, drafting complaints, motions, and other documents.
  • Collaborate with Legal Assistants, Paralegals, and Firm administration for comprehensive support.
  • May assist with marketing, client development, and notary duties.

Position Specifications:

Knowledge & Skills:

  • High school diploma and 4-6 years of related administrative experience in a law firm.
  • Proficient in MS Word, Excel, Outlook, and document management systems (iManage or similar).
  • Strong organizational and multitasking abilities in a fast-paced, deadline-driven environment.
  • Must have high attention to detail, excellent proofreading skills, and the ability to handle complex documents.
  • Keyboarding speed of 70 words per minute or higher.
  • Strong interpersonal skills for client and team communication.
  • Knowledge of legal principles, office equipment, and standard administrative practices.
  • Ability to prioritize tasks and work with frequent interruptions.

Additional Information:

This position requires an individual who is detail-oriented, proactive, and adaptable, with excellent organizational and client service skills. Must be able to work independently and collaborate effectively with attorneys, clients, and staff.

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