Travel/Expense and Procurement Administrator

2 weeks ago

Dallas, United States Hilltop Holdings Full time

Hilltop Holdings Inc. (NYSE:HTH) is a Texas-based diversified financial holding company specializing in banking, mortgage origination, and financial advisory through its wholly owned subsidiaries, PlainsCapital Bank, PrimeLending, and HilltopSecurities.


Hilltop Holdings is currently looking to hire a Travel/Expense and Procurement Administrator.


Job Summary

The Travel/Expense and Procurement Administrator is responsible for the corporate card program and reconciliation across the travel and expense platform through the financial systems. Proactively handles day to day corporate card and travel / expense operations. Gathers, interprets, and uses travel data to identify opportunities, improve processes and optimize results. The Procurement Analyst will be a member of the Enterprise Procurement team and will serve as the primary point of contact for all travel spend reporting, analytics, supplier enablement, internal and external customer travel process support.


Essential Functions

  • Gather and support monthly spend visibility data and reporting activity
  • Maintain accuracy and integrity of travel data in relevant systems (ORACLE, Concur, etc.)
  • Responsible for daily, weekly, and monthly travel transaction assignments
  • Responsible for the reconciliation of monthly corporate card program transactions and financials
  • Support HTH Shared Services organization through processing of travel and expense transactions
  • Prepare monthly reports and detailed spend analysis to successfully share travel spend compliance to established policies and processes, trends and benchmarks and opportunities for improvement
  • Provides training to newcomers and contributes to the creation and update of training documents for travel and expense
  • Develop and maintain corporate credit card administration policies and procedures.
  • Perform delinquent accounts reconciliations and management according to the established work procedures.
  • Timely manage inquiries (internal & external), perform root cause analysis, and provide resolution.
  • Support the successful use of supplier payment files through proactive analysis and finance reconciliation.
  • Perform monthly reconciliations to validate financial accuracy, identify inaccurate information and reconcile erroneous data
  • Perform and maintain corporate travel master data validation as required
  • Communicate performance against metrics/SLA’s/KPI’s to management
  • Create and maintain executive dashboards (including Concur and MS Office)
  • Serve as a liaison between procurement, corporate travel, HTH suppliers and business groups
  • Analyze and resolve supplier and internal business customer system and process issues
  • Work with corporate travel suppliers to ensure accurate and timely support for HTH employees


Job Requirements

  • Must be eligible to work in the U.S. without sponsorship now or in the future.
  • Must be able to commute to Republic Center @ 325 N. St. Paul Street, Dallas, without the need for relocation assistance.
  • Bachelor’s degree in Business, Travel Management or other related field OR equivalent relevant experience preferred
  • 1-3 years procurement and/or travel operations and/or corporate card experience
  • 1-2 years data reconciliation experience
  • Must have experience with Concur Travel & Expense and/or Corporate Card Program Administration
  • Strong problem-solving skills
  • Attention to detail
  • Ability to efficiently manage time, set priorities, and complete multiple tasks simultaneously
  • Possess advanced Microsoft Excel skills (i.e., pivot tables, formulas, etc)
  • Strong team player
  • Excellent communication skills
  • Must have procurement data validation, maintenance, configuration, and reporting experience


The above statements are intended to describe the general nature and level of work being performed by individuals in, or assigned to, the above position and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required, and may be changed at the discretion of the Company.

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