POSITION SUMMARY:

Provides administrative support and assists with various administrative projects within the Account Management Department.

JOB DUTIES AND RESPONSIBILITIES:

• Managing data by creating spreadsheets and various other reports.
• Coordinating and putting together customer samples.
• Scanning different documents and sending them to appropriate teams.
• Filing, receiving, and shipping.
• Assisting with record retention filing.
• Assisting with inventory reconciliation.
• Assisting with order entries.
• Coordinating document changes with Document Control.
• Carrying out clerical duties including front receptionist relief coverage.
• Supporting the account management team with administrative and clerical duties.

QUALIFICATIONS:

• Experience with MS Word and Excel (intermediate to advanced).
• Minimum of 5 years on increasing in complexity of administrative duties related office experience or demonstrated ability to perform described responsibilities.
• Thorough knowledge of office equipment and administrative procedures.
• Effective interpersonal, verbal, and written skills; versatile to interface at all levels of the organization.
• Detailed oriented with the ability to process data or requests for information with minimal errors.
• Ability to navigate portals, retrieving orders, updating information, and managing information timely and accurately.
• Ability to work effectively with others and be a participative team player.
• Ability to adhere to set schedules and timelines.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT ACKNOWLEDGEMENT

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Incumbents must possess the ability to lift, carry, push, and pull materials and objects weighing up to 20 pounds.