CO-OP/CONDO Junior Property Manager

3 weeks ago


New York, United States Douglas Elliman Property Management Full time

Douglas Elliman Property Management is New York's premiere residential management company with over 400 buildings. Our clients include some of the most prestigious buildings in the City. Douglas Elliman has over 100 years' experience in managing cooperative and condominium buildings with expertise in all facets of building management.


Condo Account Executive / Co-Op, Condo Property Manager

  • Portfolio: est between 5-8 buildings depending on size


List of Responsibilities

  • Accounts Receivables
  • Communicate between accounting office and residents on any accounting matters
  • Send late notices
  • Assist Owners in setting up on-line payments, making payments by check, etc.
  • Direct A/R on who to apply late fees/interest to/when to waive.
  • Maintain list of current arrears for board meetings
  • Maintain list of retroactively charged unit owners and inform closing when said unit owners sell for recouping
  • Accounts Payables
  • Review and issue approval on invoices for payment
  • Issue charge-backs – Send email notice to unit owners with copy of invoice, apply charge on yardi


Alterations:

  • Provide Owners with Alteration information and help to guide them through process
  • Accept alteration package and submit for engineer review and approval. Communicate between engineer and unit rep as necessary
  • Gather all required paperwork, deposits and fees for alteration
  • Charge back owners for applicable fees associates with reviews or plumbing fees
  • Ensure compliance with DOB and LPC
  • Organize and conduct kick-off meeting prior to project
  • Review, schedule and communicate water shut-down prior to demolition
  • Notify Neighbors
  • Follow-up throughout project
  • Maintain alteration file
  • Hallway renovations – provided the policy, assist the neighbors with getting in touch with each other to approve the proposed hallway plan.


Annual Meeting:

  • Organize and send notice for Annual meeting
  • Send out packages in advance, collect proxies, call/email in an attempt to gain quorum


Applications:

  • Assist in pre-application matters: i.e. review of minutes, questionnaire requests, etc.
  • Obtain application package from closing department and provide to Board for Approval
  • Notify Brokers once approved – Closing Agent typically contacts the broker
  • Update records accordingly


Board:

  • Relay information to Board as necessary
  • Create Board packages monthly
  • Coordinate Board Meeting
  • Prepare Management Report
  • Write minutes
  • Write task lists
  • Budget
  • Complete Budget with FA
  • Review monthly financials and add variance comments


Capital:

  • Plan Capital Committee Meetings
  • Organize schedule for capital improvements
  • Assist in developing capital planning schedule and budget
  • Communicate among residents and contractors during capital projects
  • Resolve any resident issue that may arise as a result of capital work
  • Communicate with residents regarding their frustration re: façade. Help facilitate accommodations where possible.


Employee:

  • Maintain employee files – have all new employees sign the employee handbook
  • Communicate all disciplinary action to Union and RAB
  • Manage employee schedules and work-orders
  • Address employee matters, needs, complaints, etc.
  • Schedule employees for various repairs and maintenance


Insurance:

  • Obtain insurance from all service people entering the building. Be sure certificates meet building requirements
  • File Insurance and notify staff accordingly – via Building Link
  • Insurance Claims
  • Write reports and notify carrier of potential insurance claims
  • Work with carrier as necessary to provide information pertaining to claims
  • Property Insurance
  • Assist Account exec on insurance renewals
  • Residents
  • Send notices to residents as necessary
  • Resolve day to day matters that may arise
  • Keep records current


Tax:

  • Assist as needed during tax abatement
  • Relay relevant information to residents as necessary on tax related matters


Other:

  • Manage daily operations
  • Work with Resident Manager, on-site personnel and Main office personnel
  • Attend all monthly, special and annual meetings


  • New York, United States MD Squared Property Group, LLC Full time

    MD Squared Property Group is a leader in providing New York top tier property management services in New York. Many years of experience has shown us that we do more than manage properties; we manage communities — we treat the properties we manage as if they were our own. MD Squared Property Group is searching for an experienced property manager who can...

  • Property Manager

    2 days ago


    New York, United States Next Level Talent Full time

    We have partnered with a tech-forward property management company with a focus on co-ops and condos in upper Manhattan, who is looking to bring on a strong Property Manager with an entrepreneurial spirit. In this role, the Property Manager will manage high-level communication with board members, key stakeholders and leadership, oversee building compliance,...


  • New York, United States MD Squared Property Group, LLC Full time

    MD Squared Property Group is a leader in providing New York top tier property management services in New York. Many years of experience has shown us that we do more than manage properties; we manage communities — we treat the properties we manage as if they were our own. MD Squared Property Group is searching for an experienced property manager who can...


  • New York, New York, United States Einsidler Management Inc Full time

    Job Title: Property Management ProfessionalEinsidler Management, Inc. is seeking a Property Management Professional to join their team. The ideal candidate will have experience in managing co-ops, condos, and HOAs in New York City. Key responsibilities include developing budgets, approving invoices, and maintaining building files. The successful candidate...


  • New York, New York, United States MD Squared Property Group, LLC Full time

    About the RoleMD Squared Property Group, LLC is seeking an experienced property manager to join our team. As a property manager, you will be responsible for overseeing the day-to-day operations of our properties, including managing budgets, negotiating with vendors, and attending board meetings.Key ResponsibilitiesForge relationships with property owners,...

  • Property Manager

    3 months ago


    New York, United States Polaris Staffing Group Full time

    Our client, a prominent real estate firm based in the Union Square area is looking to hire an experienced property manager on a direct hire basis. This individual will be responsible for the hands-on management of residential properties, ensuring exceptional client service and compliance with NYC regulations. Key duties include supervising building staff,...


  • New York, United States Douglas Elliman Property Management Full time

    EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Category Assistant Property Manager Description For over 100 years we have...


  • New York, New York, United States Trandon Associates, Inc Full time

    Job Description**Residential Portfolio Manager**The Residential Portfolio Manager is responsible for overseeing the management of a residential portfolio of co-ops and condos, ensuring the company's reputation for superior client service is upheld.Key Responsibilities:Hands-on management of residential portfolio of co-op's and condosCommunicate with board of...


  • New York, New York, United States Polaris Staffing Group Full time

    Property Manager PositionWe are seeking a seasoned property manager to oversee the daily operations of our residential properties in the NYC area. This role involves ensuring exceptional client service and compliance with local regulations.Key ResponsibilitiesSupervise building staff to maintain high-quality servicesManage capital projects to enhance...


  • New York, New York, United States Trandon Associates, Inc Full time

    Job SummaryWe are seeking a highly skilled Senior Condominium Portfolio Manager to join our team at Trandon Associates, Inc.About the RoleThis is a full-time in-office position requiring 5 days of work per week. The successful candidate will be responsible for managing a residential portfolio of co-ops and condos, ensuring the company's reputation for...


  • New York, New York, United States JML Search LLC Full time

    We are seeking a highly skilled Junior Property Manager to join our team at JML Search LLC. The ideal candidate will have 3+ years of property management experience in New York City, with a focus on low-income housing programs like Section 8 and HUD.The successful candidate will be responsible for inspecting and overseeing properties regularly, supporting...


  • New York, United States MD Squared Property Group, LLC Full time

    MD Squared Property Group is a leader in providing New York top tier property management services in New York. Many years of experience has shown us that we do more than manage properties; we manage communities — we treat the properties we manage as if they were our own. MD Squared Property Group is searching for an experienced property manager who can...


  • New Brunswick, United States Disability Solutions Full time

    Johnson & Johnson is currently recruiting for a Spring Semester Co-op. The primary location is New Brunswick, NJ however we will consider US remote workers who can travel to other sites.At Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities and forward progress. As the world's largest and most broadly-based...


  • York, Pennsylvania, United States Enprotech Full time

    We are seeking a detail-oriented and hardworking Mechanical Engineer Co-op to join our team at our York, PA facility. As a Mechanical Engineer Co-op, you will assist the Hydraulic and Mechanical engineering departments, learn about engineering standards & practices, and gain experience in CAD software.Main Responsibilities:Assist in project design...


  • New York, United States Douglas Elliman Property Management Full time

    For over 100 years we have been dedicated to providing the best residential property management to co-ops, condos and rental properties throughout New York City and beyond. Ranked #1 among New York City's residential management companies, our mission is to provide our clients with superior and responsive management and accurate financial reporting that they...


  • New York, New York, United States Trandon Associates, Inc Full time

    Job OverviewWe are seeking a skilled Financial Portfolio Manager to join our team at Trandon Associates, Inc. This role will be responsible for managing the financial aspects of an assigned portfolio of condo/co-op communities.About the RoleThe Financial Portfolio Manager will work closely with property managers and resident board members to achieve the...


  • New York, United States Douglas Elliman Property Management Full time

    DescriptionFor over 100 years we have been dedicated to providing the best residential property management to co-ops, condos and rental properties throughout New York City and beyond. Ranked #1 among New York City's residential management companies, our mission is to provide our clients with superior and responsive management and accurate financial reporting...

  • Property Manager

    1 month ago


    New York, New York, United States RCP Inc Full time

    Property Manager - Condominium CommunitiesWe are seeking a skilled Property Manager to oversee condominium communities in the CENTRAL and SOUTH Jersey region. The ideal candidate will possess a solid background in CONDO management, maintenance, finance, accounting, law, and insurance.Key Responsibilities:Manage a portfolio of condominium communitiesConduct...

  • Transfer Agent

    16 hours ago


    New York, United States Douglas Elliman Property Management Full time

    EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Category Corporate Services DescriptionDouglas Elliman Property Management,...


  • New York, NY, United States Douglas Elliman Property Management Full time

    For over 100 years we have been dedicated to providing the best residential property management to co-ops, condos and rental properties throughout New York City and beyond. Ranked #1 among New York City's residential management companies, our mission is to provide our clients with superior and responsive management and accurate financial reporting that they...