System Director Supply Chain Operations

3 weeks ago

New York, United States Tech Providers, Inc Full time

Reporting directly to the Vice President of Management Services, the System Director of Supply Chain Operations is responsible for managing and directing the in-bound and internal supply chain services at all the hospitals acute-care locations. Areas of responsibility include on-site procurement, operating room, pre and post-operative, central sterile, anesthesia and cardio-vascular center inventory teams, on-site value analysis, receiving department, supply distribution center, ERP and mail room. The Sr System Director, in addition to site-specific responsibilities, is also able to lead system-wide process improvement/project teams including Supply Chain and multi-disciplinary clinical and/or nonclinical participants.

  • Provides administrative oversight of all hospital-based Supply Chain Operations and the Hospital Medicine Warehouse function.
  • Manages the selection, performance, and vendor relationship with Hospital Medicine’s Med/Surg Distribution partner
  • Is responsible for Hospital Medicine’s Vendor credentialing, compliance and performance management system
  • Along with site-specific Ops Leaders is Supply Chain “single point of contact” for each facility and represents Hospital Medicine Supply Chain in agreed upon meetings. Works with appropriate area teammates, department leaders, and management to insure continuity of customer relationships and is able to resolve issues face to face with end users.
  • Maintains a strong connection with all facility specific Administrative/Clinical Leadership to insure that all core Supply Chain functions are meeting current needs.
  • Is respectful of each organizations culture while fully supporting the overall Wellforce system mission and philosophy.
  • Establishes, in conjunction with system management, realistic/obtainable short and long-range goals. Goals must be in agreement with the strategic goals set with/for the customer through contracts and strategic plans.
  • Project coordinator and management of value analysis goals, product conversions, and ERP implementation. Coordinating and assisting in alignment of local and system goals, projects, and timelines.
  • Continually employs a process improvement philosophy driven by both externally identified areas of concern and/or as brought forth by front line staff. Encourages staff participation and problem solving methodologies that are metric driven, inclusive of both Supply Chain and any others that are involved or impacted. Tracks process changes using appropriate data to ensure expected outcomes are maintained. Recognizes successes and celebrates staff’s involvement.
  • Manage and maintain relationships with major onsite business partners (medical surgical distribution, office supplies, surgical reps, inside delivery partners, etc)
  • Provides guidance and general direction to the teammates who perform on-site business functions so they provide an accurate, timely, efficient and effective operation of the various patient support service departments, assigned. This includes aiding these teammates in formulating all operating p olicies/procedures to support the facilities mission. Develops and implements emergency plans for all contingencies at the local level and assists in alignment at the system level where applicable.
  • Develops Best Practices by communicating and sharing of the policies/procedures. Directly supervises the performance of assigned staff, including hiring, firing, disciplining, training/development and performance reviews. Supports assigned staff in their need to perform the same functions with their personnel. Coordinates this function with the appropriate facility management.
  • Approves/recommends hiring, training, evaluation, discipline and discharge decisions on subordinate teammates.
  • Responsible for budget formulation in conjunction with system budget. Prepares/administers operational and capital expenditure budgets for the department, incorporating long/short term goals and forecasting personnel and equipment needs. Monitors individual department expenditures to assure fiscal responsibility and accountability.
  • Responsible for coordinating with finance department and compliance department to perform year-end inventory activities. Develop, implement, and manage cycle counting activities to include quarterly inventory true ups with all main inventory areas.
  • Working in coordination with the facility management, assures compliance with standards of all the accreditation and regulatory bodies and commissions, in relationship to supply management, including JC, DPH, OSHA, CMS and FDA.
  • Represents the department on appropriate planning and administrative committees as assigned.
  • Strong knowledge of Human Resource Policy and Procedure
  • High level of proficiency and demonstrated effectiveness in problem solving and implementing new programs related to increased departmental and organizational operating efficiency.
  • Highly effective verbal and written communication skills are required to work with hospital administrators, clinical staff as well as outside agencies and vendors.
  • Proficient knowledge of productivity and/or process improvement techniques, inventory control, negotiation techniques, purchasing procedures and ethics, business law, uniform commercial code, finance and budgeting.
  • Proven ability to lead, and manage the leadership of, multiple large-scale engagements, preferably in a diverse geographic/demographic setting.
  • General knowledge of supply chain, information systems, personal computer and basic statistics is required
  • High level of proficiency in directing, monitoring, evaluating and motivating the performance of professional management/supervisory staff.
  • An understanding of industry standard, future thinking and emerging technology. Knowledge of regulatory agencies, their policies and practices.
  • Experience managing budgetary accounts (budgeting, reporting and reconciling).
  • May perform other job related duties as requested or required.



Required Qualifications

Work Experience (do not edit) :

10 Years Applicable Experience

  • Skills & Experience (top 3 skills): Healthcare Supply Chain Operations experience
  • Budgeting and Accounting Principles
  • Project Management and change Management skills


Education :

Bachelor’s Degree



Preferred Qualifications

  • Relevant Experience to include: Knowledge of healthcare supply chain management principals and concepts in the areas of procurement, receiving, distribution, replenishment, value analysis, central sterile, ERP management and equipment management.
  • Knowledge of capital and operational budgeting.
  • Experience with Mulit site process improvement and standardization efforts
  • Experience engaging and working with SR leadership

Education:

Masters

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