Medical Administrative Assistant
4 weeks ago
SNI Companies is searching for a Medical Administrative Assistant to support our client in the Southside area of Jacksonville, FL.
Pay Rate: $20.00 - $23.00 an hour, depending on education/experience
Full-time, in office position. 90-day contract to hire.
Schedule: Monday to Friday , 8:00AM to 5:00PM
Medical Administrative Assistant Summary:
Coordinates the day-to-day administrative support activities for Division Chief and Associate Director/Administrator, including management of calendar. Organizes and performs office and clerical support services within the Division. Provides general administrative support for division and programs contained within division. Coordinates internal and external contacts and communications. Arranges and schedules meetings as needed. Develops and maintains resident schedules for patient rotations. Oversees assignment completion for residents. Builds resident schedule each month. Oversees and facilitates community events for the division. Oversees and coordinates volunteers and paperwork. Facilitates the planning and coordination of regional trainings. Maintains FTE allocation spreadsheet for our grant programs each month. Provides administrative support to the patient faculty and staff as requested.
Responsibilities:
- Responds to routine and moderately complex questions or issues regarding policies, procedures, and processes and ensures compliance at the unit level.
- Coordinates particular support activities within an office or provide direct support to faculty or management staff. Oversees and facilitates community events for the division.
- Coordinates travel arrangements, makes reservations and processes reimbursements.
- Drafts correspondence and reports. Creates or maintains unit filing systems or workflows.
- Maintains office supply inventory, interacts with vendors, serves as unit contact for space, equipment or facility issues. Maintains subscriptions, order office supplies, ensures correct cost allocations and circulates mail.
- Organizes and performs all office and clerical functions including, but not limited to, setting appointments, scheduling meetings, answering the telephone, taking and transcribing meeting minutes and organizing and maintaining calendar appointments/scheduling for Division Chief and Associate Director.
- Ensures the scheduling in advance of adequate rooms, reservation and delivery of needed equipment and catering of food, when appropriate, for meetings and training sessions.
- Facilitates the coordination of regional trainings throughout the year.
- Updates and maintains inventory lists for protocols and equipment as required by the Florida Department of Education.
- Oversees and coordinates volunteers and volunteer paperwork.
- Develops and maintains patient resident schedule for patient rotations and ensures resident completion of necessary assignments needing to be turned in to Division Chief. Builds resident schedule each month.
- Assists with special projects as assigned.
Requirements:
- High school diploma or GED required; Bachelors degree in relevant field preferred
- 3+ years of relevant experience required
- Must be able to pass a background check and drug test
- Proficient Microsoft Office skills
- Strong multi-tasking and attention to detail skills
-
SNI Companies | Medical Administrative Assistant
4 weeks ago
jacksonville, United States SNI Companies Full timeSNI Companies is searching for a Medical Administrative Assistant to support our client in the Southside area of Jacksonville, FL.Pay Rate: $20.00 - $23.00 an hour, depending on education/experienceFull-time, in office position. 90-day contract to hire. Schedule: Monday to Friday , 8:00AM to 5:00PMMedical Administrative Assistant Summary:Coordinates the...
-
Administrative Assistant
9 months ago
Jacksonville, United States SNI Companies Full timeJob briefWe are looking for a responsible Detail Oriented Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.What does an Administrative...
-
Administrative Assistant
6 days ago
Jacksonville, United States Medsave Healthcare Tpa Ltd Full timeJob Status: Full-time Company: We are seeking an experienced, high-level assistant to join the front office/administrative team in our growing downtown Vermont offices. Summary: The Administrative Assistant will be a key member of the front office team that assists in performing office services, administrative and bookkeeping tasks, and by implementing...
-
Administrative Assistant
7 days ago
Jacksonville, United States Medsave Healthcare Tpa Ltd Full timeJob Status: Full-time Company: We are seeking an experienced, high-level assistant to join the front office/administrative team in our growing downtown Vermont offices. Summary: The Administrative Assistant will be a key member of the front office team that assists in performing office services, administrative and bookkeeping tasks, and by implementing...
-
Administrative Assistant
7 days ago
Jacksonville, United States The Mayo Clinic Full timeApplies administrative assistant expertise to perform a variety of secretarial/clerical tasks. Is accountable for ensuring accuracy and completeness of all documents. Tasks may include transcribing correspondence; maintaining calendars; scheduling me Administrative Assistant, Administrative, Assistant, Healthcare
-
Administrative Assistant
7 days ago
Jacksonville, United States Patrick & Raines CPAs Full timeJob DescriptionJob DescriptionAre you a detail-oriented, tech-savvy professional with a passion for providing exceptional service in a fast-paced environment? If so, we want to hear from you!We are seeking a dynamic Administrative Assistant to join our team at Patrick & Raines. As an Administrative Assistant, you will play a pivotal role in ensuring the...
-
Administrative Assistant
5 days ago
Jacksonville, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a short-term contract employment opportunity for an Administrative Assistant based in Jacksonville, Florida. This role is within a unique retail environment, where you will be both the first point of contact for customers and a key part of our operations team. Responsibilities:• Act as the first line of contact...
-
Administrative Assistant
2 weeks ago
Jacksonville, United States BWI Companies Full timeWe are looking for an Administrative Assistant who can: Answer incoming calls and route to appropriate sales personnel. Assist sales personnel by enhancing communication with customer base and outside sales staff. Contact customers in response to inquiries or other customer service issues. Refer unresolved customer grievances to designated sales personnel...
-
Administrative Assistant
2 days ago
Jacksonville, United States Inkspirenize Full timePosition Title: Administrative Assistant Department: Office Employment Type: Full-Time Location: Jacksonville, FL Position Summary The Administrative Assistant will provide essential support to ensure efficient operation of the office. This role includes managing day-to-day administrative tasks, coordinating communication, and assisting team members to...
-
Administrative Assistant
1 day ago
Jacksonville, United States PPC Partners Inc. Full timeAdministrative Assistant The Office Administrator the position will provide administrative support to the Branches and will perform a variety of duties such as meeting planning, updating various spreadsheets, answering calls, assisting field personnel. We are looking for someone who can take charge of challenging projects, encourage teamwork, and supply...
-
Administrative Assistant
7 days ago
Jacksonville, United States Strada Electric & Security Full timeJob Summary: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Supervisory Responsibilities: •May direct the work of clerical employees in lower job classifications. •May assist in training newly hired clerks and secretaries. Duties/Responsibilities:...
-
Administrative Assistant
2 weeks ago
Jacksonville, United States Insight Global Full timeJOB SUMMARYThe Administrative Assistant will act as a key contact and provide administrative office support for staff, visitors and various departments across the organization from our Jacksonville, FL location. Responsibilities include companywide communications, presentations, prioritizing tasks, and assisting with meetings and event planning. The role...
-
Administrative Assistant
2 weeks ago
Jacksonville, United States Insight Global Full timeJOB SUMMARYThe Administrative Assistant will act as a key contact and provide administrative office support for staff, visitors and various departments across the organization from our Jacksonville, FL location. Responsibilities include companywide communications, presentations, prioritizing tasks, and assisting with meetings and event planning. The role...
-
Administrative Assistant
5 days ago
Jacksonville, United States Learning Care Group Full timeAdministrative Assistant Share by Email Share on LinkedIn Share on X (http://www.x.com/intent/post?url=https%3A%2F%2Fcareers.learningcaregroup.com%2Fsearch%2Fjobdetails%2Fx%2Faf769180-0f87-4701-8832-7120eee24b24%3Futm_campaign%3Dss_tw) Share on Facebook Apply...
-
Administrative Assistant
2 months ago
Jacksonville, United States FirstService Residential Full timeJob Overview: As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding...
-
Administrative Assistant
7 days ago
Jacksonville, United States LaborMax Staffing Full timeWe are currently hiring for a local office. As part of this role, you will be responsible for answering phones and directing calls to the appropriate person. You should also be able to handle customer calls. Experience with office administration and accounting is required, including proficiency in Excel, Word, and QuickBooks Desktop. The position is for an...
-
Administrative Assistant
3 days ago
Jacksonville, United States DaVita Full time1515 W Walnut #11 Doctors Plaza, Jacksonville, Illinois, 62650, United States of America We encourage fun, on and off the clock. Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely and accurate completion of...
-
Administrative Assistant
7 days ago
Jacksonville, United States DaVita Full time1515 W Walnut #11 Doctors Plaza, Jacksonville, Illinois, 62650, United States of America We encourage fun, on and off the clock. Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely and accurate completion of...
-
Administrative Assistant
5 days ago
Jacksonville, United States DaVita Full time1515 W Walnut #11 Doctors Plaza,Jacksonville,Illinois,62650,United States of America We encourage fun, on and off the clock. Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely and accurate completion of change...
-
Administrative Assistant
48 minutes ago
Jacksonville, United States LHH Full timeLHH Recruitment Solutions is searching for an Administrative Assistant to support a growing company based in Jacksonville, Florida. This is the ideal position for a computer savvy professional who is looking for a full-time contract. Location: Onsite in Jacksonville, FL Schedule: Monday – Friday, 8:00am – 5:00pm EST Type of role:...