Secretary to the Corporation

6 days ago

Washington, United States THE WESTCHESTER CORPORATION Full time

Overview of The Westchester: Built in 1931 on one of the highest points in the city, The Westchester is a five-building, self-governing, member-owner co-op community that houses more than 500 apartments ranging in size from studios to three bedrooms. The Westchester maintains its original grandeur, with more than 10 acres of beautiful, landscaped grounds, including a three-level sunken garden, and provides numerous amenities and commercial services, including a grocery store, restaurant, fitness center, valet, library, hair salon, barbershop, guest rooms, and on-site parking. The Westchester is a short walk from restaurants and other businesses in neighboring Glover Park, Cathedral Heights, and Georgetown, and is adjacent to Glover-Archbold Park.


The Westchester offers more than a home, but also a diverse, vibrant, engaged multi-generational community where member-owners collaborate with The Westchester staff on multiple fronts. Our Main Lobby is the site of a concert series with performances by professional musicians. The community holds monthly gatherings where neighbors can get to know one another. We are also electronically connected, with an internal website and social media. 


The Westchester seeks to set the standard for a quality living experience in our nation's capital, and central to our success is a dedicated team of professionals focused on exceptional customer service, operational efficiency, and innovation. Westchester staff have provided a legacy of excellence that has contributed to the ongoing success of our community.     


As The Westchester nears its centennial as one of Washington’s best-known addresses, we are embarking on exciting developments, with an ambitious long-range capital plan to modernize the physical and virtual infrastructure and to build a strong, forward-looking management structure, starting with the hiring of several key leadership positions, notably a General Manager/Chief Operating Officer, Chief Financial Officer, and Corporate Secretary.  As an employer, The Westchester is dedicated to providing a supportive and inclusive work environment. We value integrity, innovation, and collaboration, encouraging our employees to share their ideas, take initiative, and grow their careers.               


The Westchester is an equal opportunity employer and encourages applications from individuals of all backgrounds and experiences. For more information, please email us at: TWCleadersearch@gmail.com.


Job Title: Corporate Secretary

Location: Washington, DC

Reports to: General Manager/Chief Operating Officer, The Westchester Corporation


Position Overview: The Secretary to the Corporation will report to the General Manager/Chief Operating Officer (GM/COO) and will work directly with the Corporation’s Board of Directors. The successful candidate will be a person with keen attention to detail coupled with the ability to envision and effect successful and efficient institutional processes who can balance multiple responsibilities and effectively communicate with both management and the Board.


Key Responsibilities:


  • Ensure adherence to The Westchester Bylaws and to governance best practices.
  • Support the efficient operation of Board activities, including preparing Board meeting materials, attending all Board meetings, and taking and distributing Board meeting minutes, as well as organizing the Corporation’s annual meeting and supporting Board elections.
  • Maintain the records of the Corporation and the Board.
  • Serve as The Westchester’s primary point of contact when units are bought, sold, or transferred.
  • Assist GM/COO in ensuring compliance with statutory and regulatory requirements. 
  • Facilitate effective communication between the Board, management, and Member-Owners (i.e., residents). 


Key Qualifications:


  • Minimum seven years of experience with corporate legal issues, regulatory compliance, or organizational governance.
  • Bachelor’s degree required, advanced degree preferred (e.g., Juris Doctor, Master’s in Business Administration, Master’s in Public Administration).
  • Certification as a Certified Secretary (CS) or a similar professional designation.
  • Strong organizational skills with a proven ability to manage complex administrative tasks.
  • Excellent written and verbal communication skills.
  • Previous experience in residential or commercial real estate or property management preferred.
  • Ability to maintain confidentiality and manage sensitive information.
  • Proficiency in using corporate governance software and tools.
  • Proficiency in record retention and document archiving. 
  • Certifications, affiliations, and active involvement in relevant professional organizations.


Compensation and Benefits: Competitive salary commensurate with experience and qualifications in the range of $100 - $140K, along with a comprehensive benefits package including health, dental, and vision insurance, retirement plans, paid time off, and support for professional development and continuing education.


Application Instructions: Candidates should send their resume, cover letter, and references to: TWCleadersearch@gmail.com.

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