Property Manager

SCOPE AND PURPOSE

To be responsible, under the supervision of the Asset Manager, for all phases of the operation of the property, including, but not limited to the general day to day operations, the direction and supervision of all personnel, and taking steps to ensure the property is well maintained at all times in good physical condition with stabilized cash operations.

DUTIES AND RESPONSIBILITIES

Train and be responsible for work performed by all staff members;

Recommend the hiring and termination of employees in accordance with the company’s policy and under the direction of the Asset Manager, Director of Operations and approved by the President;

Perform written evaluations of employees and make recommendations for salary increases and/or advancement;

Market the property in accordance with the Affirmative Fair Housing Marketing Plan;

Prepare, process and sign all leases and related forms;

Conduct all resident move ins and move outs, giving special attention to apartment inspection;

Complete all recertification documentation and submit to Occupancy Specialist as required by company policy;

Collect rents and make bank deposits daily; take appropriate action regarding delinquent rents in accordance with the company policy;

Purchase necessary office and maintenance supplies in accordance with the company policy;

Supervise, along with Maintenance personnel, contractors working on the property;

Report any accidents and emergency situations to the Asset Manager immediately and prepare the property incident reports;

Ensure that all maintenance requests are handled promptly and that residents are notified if parts and/or materials must be ordered causing a delay;

Establish schedules, assign and supervise maintenance personnel to ensure coverage after hours, on weekends and holidays;

Continually inspect the property, recording any deficiencies and generating appropriate work orders. Keep Asset Manager informed of conditions and capital improvements needed;

Follow all maintenance and purchasing policies including but not limited to:

• Property and unit inspections
• Maintenance work orders
• Curb appeal and maintenance of the grounds
• Purchase order procedures
• Inventory Control

Maintain all resident files in a current, orderly fashion and in accordance with the company “check list”;

Review all written correspondence to residents with Asset Manager before distribution;

Email all cash receipts to the Accounting Supervisor on a daily basis;

Follow Compliance policy and procedures regarding the processing of residents’ move in, move out and recertification paperwork, ensuring that all due dates are met;

Compile and provide to Asset Manager, the expense documentation for the annual operating budget at least 150 days in advance of the date budgets are due;

Expectations

Use common sense and good judgement in day to day operations;

Demonstrate self-control at all times;

Demonstrate your ability to work with and understand the problems and attitudes of residents and coworkers;

Always maintain a neat, clean and professional appearance;

Have strong computer and office equipment skills;

Have the ability to work efficiently with minimal supervision;

Must be trustworthy and show initiative;