Remote Camp Project Manager

Job Summary

The Project Manager is responsible for the effective commercial and operational management of all aspects of remote camp operations for the assigned account. This role manages client and stakeholder relationships and achieves and maintains Company standards giving the highest achievable quality. The Project Manager ensures all functions are performed in compliance with the contract’s scope of work, Company policies, standard operating procedures, and all applicable laws/regulations.

Responsibilities

• Overseeing the efficient delivery of food and environmental services (housekeeping, janitorial, maintenance, etc.) at several remote camps on the North Slope of Alaska.
• Organizing and directing daily operations.
• Managing scope of work within budget.
• Interacting with the client for daily matters related to the execution of the contract and managing the workforce.
• Overall management of Business activities on all Sites contained in assigned Operational Portfolio.
• Accountable for company logistics and supply of goods from distribution centers in a timely, safe and cost-effective manner.
• Ensuring cleaning processes and standards are benchmarked and comply with contractual terms and company standards.
• Control and security of all company goods, chattels, equipment and money in line with company policies.
• Maintain all company vehicles in a safe, roadworthy and clean condition.
• Liaise with subcontractors and consultants.
• Development of strong working relationships and a professional and ethical attitude with all employees and client contracts associated with the business.
• Comply with the Terms & Conditions and Scope of Work contained in the Services Agreement(s) for the portfolio of responsibility.
• Develop long and short-range plans for the operation of the camp(s).
• Ensure the plans, once approved, are properly executed.
• Ensure operational standards are communicated, trained, and maintained.
• Be aware of current trends in the industry and make suggestions for improvements.
• Commitment to safety and OSHA legislation requirements, implementation of Food Safety Program, SSSP, Environmental Management System in your portfolio of responsibility.
• Ensure the company safety requirements are always understood and complied with within our operations.
• Driving continuous improvement and innovation in this area.
• Ensure company and client risk control strategies are implemented to reduce workplace hazards in all areas of business including hazard identification, risk assessment, compliance with safe systems of work (JSA’s) Toolbox Talks, site safety meetings, HACCP and safety audits.
• Ensure accountability for injury management strategies in all areas of business in line with HSE strategy and injury management procedures.
• Ensuring that all personnel are scheduled for and complete training as per the company training matrix and delivery of training packages as appropriate in line with company policy and legislative requirements.
• Ensure all employees use PPE (Personal Protective Equipment) and wear appropriate clothing and footwear as per company requirements.
• Ensure compliance with company guidelines regarding reporting and investigation of incidents.
• Responsible for your own and your direct report’s adherence to the health, safety, environmental and quality standards, policies and procedures as outlined and updated from time to time. Proactively act in a manner that supports a healthy and safe work environment through the effective management of incidents and hazards.
• Recognize safety and performance excellence.
• Ensure operational budgets and KPI’s are met or exceeded.
• Make certain your leadership team is made aware and are fully conversant with all food and labor budgets.
• Provide timely budget forecasts regarding, but not limited to business levels, financial requirements, personnel needs and organization plans needed to support the camp operations.
• Establish and maintain timely reporting to Head Office with all site summaries/paperwork, banking details and operational reports as requested by your manager.
• Sign off on all billing pertaining to your sites monthly and obtain client approvals and signatures where required.
• Check all P&Ls in your portfolio prior to monthly financials being closed off.
• Ensure compliance with all statutory and legal requirements and company policies.
• Conduct quarterly Site Inspections at the assigned sites and ensure all policies and procedures are being fully adhered to.
• Ensure compliance with the Quality Management System, SOPs and all relevant company manuals.
• Ensure quarterly internal audit results meet agreed targets.
• Ensure the accurate reporting, completion of information required and any other administrative tasks across the portfolio of responsibility.
• This position has general supervisory responsibility for direct and indirect reports and personnel related decisions within the assigned contracts. This includes, but is not limited to staffing, retention, recognition, training, performance management, compensation, employee relations, and investigations. All supervisory responsibilities must be carried out in accordance with company policies and applicable laws.
• Ensure adequate rostering as per agreed manning levels ensuring all personnel have completed minimum training, orientation and recruitment criteria.
• Ensure compliance with company HR Policies.
• Develop staff to their maximum potential and mentor team members on an ongoing basis.
• Ensure familiarity with entitlements & requirements contained in the Services Agreement(s).
• Supervise the Operations team to ensure project tasks are being achieved.
• Assume responsibility for all members of staff that are employed on your sites and liaise closely with HR on all placements whether Casual or Full Time.
• Manage employee schedules and flights.
• Develop relationships with key internal and external customers to identify and proactively address emerging needs.
• For each contract, ensure compliance with the Contract and other specific requirements of the Client.
• Establish and maintain a good working relationship with key Client representatives.
• Prepare reports for Clients, as required, in consultation with the Operations Director
• Ensure that Client satisfaction is always optimized.
• Always project the professional image of company.
• Establish and maintain positive communication with all members of the company sites and support teams.

Required Qualifications

• Previous experience in an operational environment in a multi-site operational management position
• Experience working in a ‘service’ industry, with minimum 5 years’ experience on a remote site
• Understanding of Food Safety, OH&S and other applicable legislation
• Understanding of remote site markets and knowledge of the issues that drive and impact the relevant industries
• Well-developed people management skills
• Experience in workplace training and mentoring of teams
• Sound financial management skills in a profit and loss environment
• Highly developed communication skills including written, verbal and formal presentations
• Proven ability to establish and maintain professional, trusting and positive working relationships with clients
• Self-motivated, self-confident, honest, professional, ethical and flexible
• Current driver’s license and clean driving record
• ServSafe certification