Operations Assistant

1 week ago

Eagan, United States Kintetsu World Express Full time

PURPOSE OF JOB:

Expedite and route movement of incoming and outgoing cargo and freight shipments to airline, trucking terminals, and shipping documents. Making flight bookings in advance to reserve space with carriers. Communicate and receive orders from customers and arrange pickup of freight and cargo for delivery to loading platform, coordinating with warehouse agent. Prepare and examine bills of lading to determine shipping charges and tariffs. Double checking export documents match details entered in Unfied Freight System (UFS) prior to printing export documents.To process export shipments accurately and timely, in compliance with U.S. export regulations and customer expectations.


ESSENTIAL DUTIES AND RESPONSIBILITIES:

1.Enter shipment data into computer system in order to generate required documents and labels, apply rates and charges, arrange export clearance through U.S. Customs, and track shipments with carriers from origin to destination. Daily

2. Arrange pick-up of shipments from customer or vendor to Kintetsu World Express, (U.S.A.), Inc (KWE) MSP location. Arrange transfer of shipments from KWE to carrier. Daily

3. Arrange flights with airlines for customer shipments, provide flight information and shipment details to customers. Daily

4. Print documents for shipments, then assemble and distribute as required for export. Print and apply cargo labels to shipments. Daily

5. Close Master Air Waybill (MAWB) and check the entry data of MAWB and House Air Waybill (HAWB) for correction, if needed please revise.

6. Issue and close pouch MAWB’s for shipments being tendered to airlines. As needed

7. Assist in visually inspecting freight, ensuring it has the necessary stickers to ship out correctly, double checking together with warehouse agent, As needed

8. Create invoices for customer shipments, third party, and freehouse billings. Submitting invoices to shippers for all Prepaid shipments. Daily

9. Provide service and support to customers and overseas offices regarding status, transit, or irregularities of shipments. Flight delays notified to both shipper and our overseas office advising to notify Consignee of irregularities, Daily

10. Maintaining and updating customer templates, pre-alert distribution lists, and new customer ID’s As needed *training provided

11. Run reports for tracking milestones as required for Quality Management System (QMS). Weekly * Training provided

12. Creating and updating non-conformance reports to ensure that QMS standards are maintained. As needed *training provided

13. Assist in creating and updating operations and customer Standard Operating Procedures (SOP). As needed

14. Assist Supervisor or Manager on Request For Quote (RFQ) rate or service data preparation Yearly. (As needed)


EMPLOYMENT HOURS:

Check all that apply:

(X) Full-time

( ) Part-time

( ) Temporary

( ) Intern

( ) Other _____________

Does this job have special time requirements, such as odd hours or overtime? (X) Yes () No

If Yes, describe: Overtime hours may be required when business volume, customer requirements and/or time sensitive matters dictate.

BASIC QUALIFICATIONS & REQUIREMENTS:

List any required educational attainments (degrees, certificates, licenses, etc.): N/A


List any required skills (computer, machinery, typing, etc.): Computer skills, effective communication skills, adequate typing skills (30 – 40wpm), and familiarity with basic arithmetic (addition, subtraction, multiplication, division)


List any required special attributes: Ability to lift objects unassisted that weigh up to 50 lbs, attention to detail and multi-tasking.


List any required experience: Background in Shipping/Logistics


PREFERRED QUALIFICATIONS:

List any preferred educational attainments (degrees, certificates, licenses, etc.): Dangerous Goods (DG) Certification, Transportation Security Administration (TSA) and International Air Transport Association (IATA) knowledge/training.

List any preferred skills (computer, machinery, typing, etc.): N/A

List any preferred special attributes (ability to move/pick-up certain weight capacity, personality traits, certain aptitudes, etc.): N/A


List any preferred experience (of what type, for what duration, in what industry, etc.): Air Export Experience

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