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Finance & Payroll Business Partner

4 months ago

Philadelphia, United States RELIANCE FAMILY CARE SERVICES INC. Full time

Overview:

Our company was established with the goal of helping individuals live their best lives in the community. We provide Residential Habilitation and In-Home and Community services for individuals with intellectual disability, and Home Care Services to seniors and others in the comfort of their homes. We provide person-centered care. We understand that going the extra mile is what sets our organization apart, allowing us to boost our individuals’ quality of life.



Summary

The Finance & Payroll Business Partner position reports to the CEO/COO. The business partner will perform accounting and clerical tasks related to efficient maintenance and processing of accounts payable/ receivable transactions. The successful candidate is reliable, energetic, professional, flexible, and capable of working both independently and as part of a team and is a positive role model for administrative staff.


Responsibilities:

I. Payroll

∙ Process Payroll via ADP for employees and contractors (W2 & 1099)

∙ Maintain and update staff information in ADP Workforce Now

∙ Manage the collection of Payroll data from al lines of business

∙ Ensure new hires are on-boarded into ADP Workforce Now for payroll processing


II. Account Payables

∙ Manage the payment of all corporate bills for both office and residential homes

∙ Posts consumer payments/disbursements by recording cash, checks, and credit card transactions

∙ Responsible for the proper invoicing within the standard policies reflective of the customer’s requirements

∙ Maintain and reconcile records of expenditures; ensure receipts match expenditures

∙ Assist with ordering of office and janitorial supplies

∙ Perform treasury functions such as bank deposits, manual wire payments, and credit card transactions

∙ Ensures SSI payments are received and posted on the company ledger


III. Account Receivables

∙ Complete all Medicaid and client billing for services rendered

∙ Collect consumer payments in accordance with payment due dates

∙ Reconciliation of company and consumer receipts weekly

∙ Provide funds from consumer’s accounts for consumer personal shopping/upkeep

∙ Transfer and reconciliation of funds in consumer and staff PEX cards

∙ Process mileage reimbursement


IV. Other Duties

∙Comply with federal, state, and company policies, procedures, and regulations

∙ Organize and maintain retention files in compliance with federal and state guidelines

∙ Manage the collation, distribution and mailing of end of year tax forms

∙ Reporting point of contact for workman compensation, IRS and state financial reports and audits ∙ Responsible to work on any special project assigned by the CEO/COO

∙ Perform other related duties as assigned by management.


Qualifications include:

∙ A Bachelor’s degree in Finance with 2 years of experience or High School diploma/Equivalent with four years of experience

∙ Satisfactory oral and written communication, math, and computer skills

∙ Demonstrated QuickBooks and Microsoft Excel proficiency amongst other Accounting Software

∙ Has good working knowledge of Generally Accepted Accounting Principles, debits/credits, journal entries, reconciliations, cashflow, financial reporting

∙ Knowledge of general accounting procedures

∙ Proficient in Data Entry Management

∙ Bookkeeping or accounting: 3 years (Preferred)

∙ FBI clearance and PA Criminal Background Check


Key Competencies:

∙ Ability to read and interpret specific reports and correspondence, apply mathematical concepts to practical situations, solve complex problems, and interpret written and verbal instructions

∙ Excellent organizational, written and verbal communication skills

∙ Attention to detail and accuracy

∙ Good management skills with the ability to network and organize a team

∙ Ability to work independently while adhering to certain pre-defined standards and communicating frequently, clearly and efficiently

∙ Able to maintain confidentiality and use sound judgement

∙Must have great problem-solving skills

∙ Ability to meet deadlines