Human Resources Operations Specialist

7 days ago

Richmond, United States Apex Systems Full time

HUMAN RESOURCES OPERATIONS SPECIALIST


WHO WE ARE

Apex Systems is a leading global technology services business that incorporates industry insights and experience to deliver solutions that fulfill our clients’ digital visions. We provide a continuum of services, including strategy and enablement, innovation and productivity, and technology foundations to drive better results and bring more value to our clients. Apex transforms our customers with modern enterprise solutions tailored to the industries we serve. Apex has a presence in over 70 markets across North America, Europe, and India. Apex is a part of the Commercial Segment of ASGN Incorporated (NYSE: ASGN). To learn more, visit www.apexsystems.com.


At Apex Systems, we prioritize professional development, work-life balance, and fostering a collaborative culture. We value our team's well-being and recognize the importance of building strong relationships. That's why we organize regular team-building events and philanthropic days to give back to the community - fostering a sense of purpose and fulfillment among our team.


Join us for career advancement, innovative solutions, and a supportive environment focused on your success.


JOB DESCRIPTION

The HR Operations Specialist is responsible for timely and accurate record keeping of personnel forms and processes, as well as the creation, testing, coordinating, and communicating of changes in these forms and processes. Additional responsibility for back up functions related to employee relations.

  • Maintain employee (non-contractor) I-9 files in compliance with company and regulatory policy. Includes insuring proper storage and safeguarding of the forms and confidential employee data contained therein. Requires periodic file reviews, purging as defined by policy and providing access to files/forms as requested by key authorized individuals. Perform periodic audits to ensure regulatory compliance with regards to documentation, accuracy, and completeness.
  • Maintain employee (non-contractor) personnel files in accordance with defined company policy. Includes insuring proper storage and safeguarding of the files and confidential employee data contained therein. Requires periodic reviews, purging as defined by policy and providing access to files/forms as requested by key authorized individuals.
  • Serve as HR Functional Lead coordinating and testing process and document changes for electronic onboarding solutions for both Corporate and Contractor processes.Requires coordination with external vendors, internal Information Technology Staff, and key users.Requires development and maintenance of the onboarding forms process flow for the system solutions, as well as documenting and communicating changes to involved parties.
  • Provide forms and documentation as requested, prepare management reports as requested, and provide assistance as backup is needed or volume dictates, as well as other duties as they may be assigned.
  • Provide employee relation assistance to all branch locations as needed.
  • Investigative Resource.When needed, conduct investigations for breach of company policies. Contractor/Internal and ABO
  • Client HR Department coordination for complaint investigations
  • Maintain detailed case files including emails and notes from interviews/statements of involved parties.
  • Provide feedback to management and staff regarding trends in problems as well as employee concerns and issues, as they are discovered and noted.



JOB REQUIREMENTS

  • 3+ years general office experience required
  • 1+ years of human resources experience preferred
  • The ability to work independently and in stressful situations is critical.
  • Collaborative skills are essential to the position.
  • Superior oral and written communication skills required.
  • Detail oriented individual with excellent work/time organizational skills, as well as analytical and problem-solving skills, essential.
  • Ability to work in a multi-state, multi-location company and be cognizant of where possible differences could exist.
  • Understanding of federal, state, and local regulations is required.
  • PeopleSoft HRMS experience is preferred.
  • Proficient Microsoft Access and Word experience is required. Intermediate to advanced Excel skills required.
  • Employee must be a team player with initiative and self-motivation; must be able to follow written and verbal instructions; must be flexible to accept frequent change in priorities and possess the ability to coordinate tasks under critical time demands.
  • Due to the nature of the work involved, ability to maintain confidential material is essential.
  • This position will be a hybrid role based in Richmond, VA


OUR AWESOME BENEFITS:

  • Competitive Pay
  • Health, Dental and Vision Insurance
  • Vacation and Holiday Pay
  • Team Building Events
  • Partial Gym Membership Paid
  • 401k Retirement Plan
  • Training and Advancement opportunities
  • Tuition Reimbursement
  • Birthdays Off
  • Philanthropic Opportunities
  • Referral Program
  • Long and Short-Term Disability
  • Life Insurance



Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact CorporateRecruiting@apexsystems.com.

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