Legal Billing Adminstrator

4 weeks ago

Nashville, United States Catapult Solutions Group Full time

Position: E-Billing Administrator

  • Permanent Opportunity w/ Benefits (Benefits start day 1)
  • Hours: M-F from 9am - 6pm
  • Hybrid: 3 days on-site & 2 days remote (After initial onboarding/training)
  • Location: Downtown Nashville (On-site in the Batman building/AT&T Building)
  • Excellent starting PTO benefits
  • Well respected law firm that was founded in 1868 with 20 Global Offices
  • Full-service law firm with market-leading strengths in: Energy & Natural Resources, Financial Services, Real Estate & Construction, Technology.
  • Clients include more than 100 of the Fortune 500, as well as startups, mid-caps, investment funds and nonprofits.


Primary Responsibilities:

  • Implementation and mapping of new and existing clients in Aderant/eBilling Hub
  • Provide timekeeper and matter information to clients
  • Prompt submittal of electronic invoices
  • Create and maintain new user accounts in the various eBilling websites,
  • Analyze invoices to ensure compliance, research rejected invoices and follow-up accordingly until invoices are submitted successfully
  • Oversee ebilling staff
  • Ensure accruals, budgets and ebilling deadlines are met
  • Assist collection team with their follow up on outstanding ebills and navigation of eBilling vendor websites
  • Utilize ebilling tracking system to ensure proper follow-up on outstanding invoices
  • Encouraging cyclical billing practices
  • Ensure the firm’s policies are consistently and properly applied, seek and provide recommendations to improve firm’s eBilling process
  • Consistently follow up on unbilled accounts, ensuring that all functions are completed timely and with high service levels
  • Assist with system upgrades, and anticipating and troubleshooting Issues from the perspective of policy, personnel/attorneys and clients
  • Assist with the training and development of staff
  • Special projects as assigned


Qualifications:

  • REQUIRED: BA/BS degree in Business Administration or related experience, preferably in a LARGE legal services or professional services organization
  • REQUIRED: Knowledge of effective legal billing procedures and of computerized legal billing systems and electronic online billing applications (ADERANT Experience Required)
  • 3+ years of related experience in Legal Billing
  • Strong computer skills and be proficient with Microsoft Office.
  • Strong typing/keyboard skills and be able to use a 10-key calculator by touch
  • Ability to self-direct, prioritize tasks and work with minimum supervision and with individuals at all levels of the organization.
  • Excellent written and verbal communication skills, organizational skills, attention to detail and the willingness to work as part of a team are highly desired.
  • Ability to work occasional weekends or holidays if needed.


(Job Segment: Legal Billing | Aderant | eBilling | Administration | Clerical | Office Management | Law Firm | Law Practice | Legal Operations)

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