Office Manager/Bookkeeper

2 weeks ago


Bloomingdale, United States Bloomingdale Chamber of Commerce IL Full time

Part-time position of 20-25 hours per week. Position is on-site in the office in Bloomingdale, IL.


Email me your resume and cover letter stating why you are right for this position.


POSITION FUNCTION: To assist the President/CEO in conducting the business of and pursuing the mission of the Bloomingdale Chamber of Commerce of supporting local businesses.

PRIMARY RESPONSIBILITIES

Member Relations (25%)

Membership database management (ChamberMaster training provided)Processing applications and answering inquiries to address members’ needsTracking member contact updatesNew member on-boarding



Bookkeeping (35%)

Processing all AP/AR including dues investment and event invoicing, credit card processing, collections, and preparation of depositsReconciling and regular reportingInvoicing membershipQuick Books reconciliations and reporting



Event Coordination and Marketing (25%)

Assist with details of events (i.e. locations, menus, programs, registration, etc.)Attend events as determined (early morning, evening opportunities may arise)Create and distribute Chamber event noticesTrack reservations and attendanceSend Chamber and member e-blasts, committee notices, etc.Assist with development and distribution of Chamber news and social media promotions



Administrative Duties (15%)

Greet visitors. Answer telephone inquiries and provide member referralsCoordinate general correspondence. Oversee incoming/outgoing mailMaintain Chamber office, committee, and event filesOrder supplies, office upkeep, copier maintenanceCoordinate the New Resident Chamber bagsFacebook ReferralsManage the Leads ONE group attendance and track leadsCoordinate ScholarshipsOther duties as assigned



QUALIFICATIONS

High school diploma required. College preferred.Minimum of 3-5 years of relevant administrative experience in a small, busy office.Positive attitude. Dependable. Works independently. Takes initiative. Professional.Strong interpersonal skills. Strong verbal and written communication skills.Solid attention to detail.Knowledge of Microsoft Office programs required. Knowledge of Publisher, ChamberMaster, Constant Contact, and social media outlets beneficial.Experience with Accounts Payable and Receivable required. Knowledge of and experience with Quickbooks preferred.



BENEFITS

· Compensation is $18 per an hour.

· Flexible work schedule of approximately 25 hours per week between Monday thru Friday, 9:00 am – 5:00 pm (negotiable); Occasional extended hours for events.

· Variety of work remains interesting and challenging.

· Strong connection to the community.


HOW TO APPLY

Send resume and cover letter to Cindy@BloomingdaleChamber.com with Office Manager in the subject line. Applications are being accepted until position is filled. This ia a part-time position, with no opportunity for it to grow into a full-time position. Starting pay is $18 an hour.


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