Export Coordinator

2 weeks ago

Rosemont, United States OIA GLOBAL Full time

OIA Global Since its founding in 1988, OIA Global has grown into a $1 billion world-class logistics and packaging company that employs over 1,200 professionals in 28 countries. Our knowledge, solution design experience, and installed infrastructure give our customers the confidence and capability to extend their supply chains from emerging production areas to key commercial markets.


Summary: Export Coordinator

The primary duty is to review and process export transactions, including all related activities, for one or more major accounts, and to provide excellent, and timely customer service. This position will work with both ocean and air exports. Duties will include preparation of freight quotes, tracking of freight and invoice processing. The Export Coordinator performs all duties correctly and in compliance with all government export/transportation regulations.


The hiring rate for this position is $23.51-$30.96 an hour.

The actual pay may vary based on several factors, including professional experience, hiring location, skills, and competencies.


Duties and Responsibilities:

  • Promote a positive relationship with the client by ensuring excellent and timely customer service and in conjunction with other departments and third parties.
  • Receive, review, and process high-volume and/or complex export transactions for client(s), including booking, documentation, and billing.
  • Process data through the Company’s system and submit shipment information to various government agencies as required.
  • Check the shipments in the warehouse as needed to ensure that the shipping documents correspond to the actual shipments.
  • Process bills of lading for outgoing shipments.
  • Track and review shipping status to ensure timely departure/delivery of freight; enter milestone data.
  • Ensure shipments of hazardous materials are checked and processed in accordance with all applicable regulations under the International Air Transport Association and, Code of Federal Regulations.
  • Create quotations for individual shipments, including estimating prices for the shipper, and selecting transportation companies to use.
  • Visit warehouse to check shipments after completing documentation to ensure that the shipping documents correspond to the actual shipments.


Required Skills and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Proficiency in Microsoft Office, particularly Excel and Outlook.
  • Excellent verbal/written communication skills.


Education and Experience:

  • 1+ year of relevant work experience in the freight forwarding industry or logistics field.
  • CargoWise’s Enterprise system experience a must.


Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


OIA Global is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability. We offer an exciting and growth-oriented work environment, and OIA employees enjoy competitive salaries and excellent benefits.

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