Material Analyst

2 months ago

Tampa, United States Take2 Consulting, LLC Full time

1. Monitor Inventory Levels

  • Objective: Track current inventory levels and ensure materials are available for production or sale.

Steps:

  • Regularly review inventory reports and real-time data.
  • Set reorder points and minimum stock thresholds for key items.
  • Leverage NetSuite's inventory management features to automate alerts when stock levels drop below defined thresholds.

2. Create Purchase Orders (POs) to Maintain Desired Material Inventory Levels

  • Objective: Generate POs to replenish inventory as needed.

Steps:

  • Use automated reorder functionality to trigger POs when stock falls below threshold.
  • Create POs manually or through automated processes based on stock levels and vendor lead times.
  • Use NetSuite’s supplier and inventory management modules to create and send POs directly to vendors.
  • Track PO status and expected delivery dates within the system.

3. Receive Materials into the System

  • Objective: Ensure received materials are properly logged and matched to the corresponding PO.

Steps:

  • Upon receiving materials, match the physical receipt to the PO in NetSuite.
  • Use barcode scanning or manual entry to update inventory levels in the system.
  • Ensure the system reflects accurate quantities and conditions for received goods (e.g., damaged goods or discrepancies).

4. Process Invoices Against Purchase Orders

  • Objective: Ensure that invoices match the agreed-upon terms and quantities in the PO.

Steps:

  • Match vendor invoices to the related POs in NetSuite.
  • Check for discrepancies (e.g., pricing, quantity) between the PO and the invoice.
  • Approve invoices for payment in the system, ensuring that the accounts payable module reflects accurate amounts.
  • Track payment statuses and maintain proper documentation for financial auditing.

5. Process Non-PO Accounts Payable (AP) Transactions

  • Objective: Manage and process invoices for expenses or purchases that don't involve a PO.

Steps:

  • Record non-PO AP transactions in NetSuite, such as utility bills or miscellaneous expenses.
  • Review and approve non-PO invoices according to business rules.
  • Ensure proper accounting and financial reporting for non-PO transactions.
  • Route for payment as per internal processes, ensuring accurate AP reporting.

Desirable Features in Oracle NetSuite:

  • Inventory Management: Real-time tracking, automated reordering, inventory reporting.
  • Procurement: Automated purchase order generation, vendor management, and order tracking.
  • Receiving and Receiving Transaction Matching: Efficient receipt and tracking of goods to inventory.
  • Accounts Payable: PO-based and non-PO-based invoice processing with approval workflows.
  • Reporting & Analytics: Financial, inventory, and procurement reporting for informed decision-making.
  • Automation: Auto-generation of POs and alerts based on inventory levels and other criteria.

This outline defines the end-to-end process of managing inventory and procurement within an enterprise resource planning (ERP) system like Oracle NetSuite.

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