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Estate Planning Legal Assistant
4 months ago
Downtown Dayton professional law firm is seeking a Legal Assistant (Legal Secretary) for its Estate Planning/Probate Department . This position is onsite, Monday through Friday from 8:00 am – 5:00 pm. Legal Assistant/Legal Secretary/Legal Administrative Assistant experience REQUIRED. Please submit resume and cover letter with desired salary through this application.
Position Details
- Primarily supports the Estate Planning & Probate group, with potential assignments across other practice areas.
- Prior experience in estate planning and probate is a bonus but not required. We are willing to train the selected candidate with legal assistant experience in the particular practice area.
- Tasks include working with Wills, Trusts, Powers of Attorney, and other related documents.
- Coordinating calendars, scheduling appointments, answering multiple telephone lines, and corresponding with clients.
- Drafting emails and letters to clients and outside contacts.
- Learning to electronically file court documents is required.
Skills and Abilities
- Excellent writing, communication, and presentation skills.
- Ability to keep files current and organized, including opening new files, running conflict checks, and closing out old files.
- Interacting with clients and professionals from other firms/businesses.
- Proficient in spelling, grammar, and punctuation.
- Strong attention to detail and high level of organization.
- Positive, can-do attitude and excellent proofreading skills.
- Strong interpersonal skills and sense of urgency.
- Ability to function successfully in a high-pressure, fast-paced environment.
- Providing support to multiple people and tasks while meeting deadlines.
- Experience in scanning documents and editing PDFs.
- Flexibility to work occasional overtime and weekends.
- Ability to lift at least 10lbs and sit for extended periods.
- Initiative to double-check work for accuracy, ask good questions, and be independently resourceful.
- Multitasking efficiently throughout the day with high productivity.
- Understanding and managing competing deadlines among team members.
- Proficiency in Outlook email/calendar and MS Word; experience with Excel and PowerPoint is a bonus.
- Accurate typing speed of 60-80 WPM.
Executive Assistant-Level Skills
- Close collaboration with the firm's Managing Partner.
- Skills in writing, coordination, planning, and scheduling with a focus on discretion and detail are highly desired.
- Specific details and growth trajectory for the executive assistant role will be shared with candidates selected for interviews.
Benefits
- Comprehensive benefits package provided.
