Resource Coordinator

Resource Coordinator

Are you passionate about precision, process improvement, and contributing to cutting-edge climate solutions? As our Resource Coordinator, you'll be at the heart of our carbon capture, utilization, and storage (CCUS) initiatives—supporting the teams turning bold ideas into real-world impact. This role combines data management, operational coordination, and cross-functional collaboration, making it ideal for someone who thrives in a fast-paced, purpose-driven environment.

You'll be the go-to expert for the SmartSheet and resource tracking systems, ensuring smooth operations behind the scenes while influencing broader project success. From onboarding new talent to fine-tuning data processes, your work will directly support the success of high-impact projects in the clean energy transition.

Pay: $35 - $45/hr.

Job Type: Long-term contract

Location: Primarily remote; applicants residing in Denver or Dallas will be prioritized

What You'll Do:

Own the Timesheet System

• Administer the SmartSheet timesheet system.
• Manage weekly timesheet submissions and approvals for users and supervisors.
• Proactively follow up on overdue entries and ensure data is clean, accurate, and audit-ready.
• Compile weekly resource reports and deliver monthly/quarterly accounting data for cost allocations.
• Maintain and update project, personnel, and supervisor records to keep systems running like clockwork.
• Continuously enhance and troubleshoot the timesheet platform.
• Educate new users and supervisors with engaging training and intuitive documentation.

Champion Onboarding & Orientation

• Partner with HR, IT, and Facilities to deliver seamless onboarding experiences.
• Develop and deliver onboarding documentation and orientations
• Coordinate staff transitions with discretion and professionalism.
• Help new team members hit the ground running with clear guides and welcoming orientations.

Be a Reporting Rockstar

• Provide resource reporting to stakeholders and teams on a regular basis.
• Deliver clear, actionable reports for project managers, functional leads, and project controls teams.
• Develop and maintain administrative documentation that supports transparency and efficiency.

Support Project Controls

• Assist project controls leaders with cost and schedule data processing.
• Facilitate integration between various tools and data systems, building bridges across the digital ecosystem.

What You'll Bring:

• Sharp organizational skills and the ability to juggle tasks without dropping the details.
• Advanced proficiency in SmartSheet and Microsoft Excel—you speak data fluently.
• Excellent communicator with strong writing and presentation skills.
• Comfortable working independently in a dynamic, evolving environment.
• A natural collaborator with a positive, solution-focused attitude.
• Fierce attention to detail and a commitment to data integrity.
• A continuous improvement mindset—always looking for ways to streamline, upgrade, and evolve.

Education and Experience Qualifications:

• Post-secondary training or education in business systems, data science, engineering, accounting, or a related field.
• Demonstrated mastery of SmartSheet and Excel for tracking, reporting, and analysis. Strong capabilities in Word and PowerPoint.
• Experience with timesheet systems, resource coordination, or project controls is a strong asset.
• SmartSheet Core Product and System Admin certifications are a plus (or equivalent proven experience).

Work Environment

• Candidates in the Dallas or Denver areas will be prioritized
• Flexible office/Remote work environment
• Occasional need for varied hours to align with reporting cycles.

Why Join Us?

You'll be joining a team that's not just tracking hours—we're measuring impact. This is more than a coordination job; it's a gateway into the vital work of carbon reduction. Your contributions will keep projects on track, people empowered, and progress visible.