Accounts Payable Coordinator

7 days ago


Fort Lauderdale, United States Anonymous Full time

The Accounts Payable Coordinator will have responsibility for managing all vendor accounts and payments. They will update and maintain vendor records, enter purchase orders, enter accounts payable, and make payments. They must have a clear understanding of prepaid and accrued expenses and provide reconciliations of these accounts


Enter all payment-related items into the financial systems.

Add or Update Vendor records as needed. Collect and record Diversity Status and W-9 information.

Correctly process POs for Receiving (Accrual) and Billing (Expense). Review Open POs for completed events at month end and process accordingly.

Provide support for monthly balance sheet reconciliations for the Prepaid COGS, Prepaid Other, Accrued Expenses and AP Balance Sheet Accounts

Review and audit client pass-through expense reports and authorize payments for client attendees per client policies.

Maintain reconciliation and receipts for purchasing card as well as coding in time for monthly close.

Handle all vendor inquiry and correspondence via phone or email. Receive, research and resolve a variety of internal and external inquiries concerning A/P status, including communicating the resolution of discrepancies to appropriate persons

Maintain and organize payable files

Prepare P&L data in preparation for reconciliation upon request

Back up the Invoice/AR function

Perform other duties as required


Reporting


A/P Coordinator ð Corporate Controller


Scorecard


Each month, accurately process PO Receipts, Bills, CC entries and payments in order to close the AP subsystem by the second workday of the following month

Provide accurate and timely balance sheet reconciliations


Qualifications

Minimum associate’s degree in bookkeeping, business or accounting or commensurate experience

Proficient at excel and word

Excellent verbal and written skills

Organized

Ability to work quickly and remain focused



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