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Accounts Payable Coordinator
7 days ago
The Accounts Payable Coordinator will have responsibility for managing all vendor accounts and payments. They will update and maintain vendor records, enter purchase orders, enter accounts payable, and make payments. They must have a clear understanding of prepaid and accrued expenses and provide reconciliations of these accounts
Enter all payment-related items into the financial systems.
Add or Update Vendor records as needed. Collect and record Diversity Status and W-9 information.
Correctly process POs for Receiving (Accrual) and Billing (Expense). Review Open POs for completed events at month end and process accordingly.
Provide support for monthly balance sheet reconciliations for the Prepaid COGS, Prepaid Other, Accrued Expenses and AP Balance Sheet Accounts
Review and audit client pass-through expense reports and authorize payments for client attendees per client policies.
Maintain reconciliation and receipts for purchasing card as well as coding in time for monthly close.
Handle all vendor inquiry and correspondence via phone or email. Receive, research and resolve a variety of internal and external inquiries concerning A/P status, including communicating the resolution of discrepancies to appropriate persons
Maintain and organize payable files
Prepare P&L data in preparation for reconciliation upon request
Back up the Invoice/AR function
Perform other duties as required
Reporting
A/P Coordinator ð Corporate Controller
Scorecard
Each month, accurately process PO Receipts, Bills, CC entries and payments in order to close the AP subsystem by the second workday of the following month
Provide accurate and timely balance sheet reconciliations
Qualifications
Minimum associate’s degree in bookkeeping, business or accounting or commensurate experience
Proficient at excel and word
Excellent verbal and written skills
Organized
Ability to work quickly and remain focused
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