Legal Assistant Paralegal

6 days ago

Birmingham, United States Thomas Family Law, LLC Full time

Job Description: Legal Assistant for Family Law Firm


Position Overview: We are seeking a diligent and organized Legal Assistant to join our family law practice. As a vital member of our team, you will provide essential administrative and clerical support to our solo practitioner. This role is crucial in ensuring the smooth operation of our firm and delivering exceptional service to our clients.


Responsibilities:

  1. Client Communication: Act as the primary point of contact for clients, providing timely updates on case progress, scheduling appointments, and addressing inquiries with professionalism and empathy.
  2. Document Management: Assist in drafting, proofreading, and editing legal documents such as pleadings, motions, affidavits, and correspondence. Maintain organized electronic and physical filing systems for efficient retrieval of documents.
  3. Calendar Management: Manage attorney's calendar by scheduling appointments, court appearances, and deadlines. Ensure that all appointments and deadlines are accurately recorded and reminders are set in advance.
  4. Case Preparation: Assist in preparing for hearings, trials, and depositions by organizing exhibits, summarizing case materials, and coordinating with witnesses and experts as necessary.
  5. Research Support: Conduct legal research using online databases, court records, and other resources to gather relevant case law, statutes, and regulations to support legal arguments and strategies.
  6. Administrative Support: Perform various administrative tasks including answering phones, handling mail, photocopying, scanning documents, and maintaining office supplies inventory.
  7. Billing and Accounting: Assist in preparing client invoices, tracking billable hours, and processing payments. Collaborate with the attorney to ensure accurate and timely billing practices.
  8. Court Filings: Prepare and file legal documents with courts and administrative agencies, ensuring compliance with filing deadlines and procedural requirements.
  9. Confidentiality: Maintain strict confidentiality of client information and sensitive legal matters.


Qualifications:

  1. Bachelor's degree or equivalent work experience in a legal setting preferred.
  2. Prior experience working in a law firm, particularly in family law, is highly desirable.
  3. Strong organizational skills with exceptional attention to detail.
  4. Excellent written and verbal communication skills.
  5. Proficiency in Microsoft Office Suite and legal research tools.
  6. Ability to multitask and prioritize tasks effectively in a fast-paced environment.
  7. Professional demeanor with the ability to interact professionally with clients, attorneys, and court personnel.
  8. Knowledge of legal terminology, procedures, and court rules relevant to family law practice.


Salary:

Commensurate with experience, skills, education and training.


Working Conditions:

  • This is a full-time position based in our office.
  • Occasional overtime may be required to meet deadlines or accommodate client needs.
  • Some tasks may require lifting boxes of legal documents or files.


Join our team and become an integral part of a dynamic legal practice dedicated to serving individuals and families in their legal matters. We offer a supportive work environment where your contributions are valued and opportunities for growth and development are available.


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