Legal Receptionist

4 days ago

Pensacola, United States My Pink Lawyer® Full time

Thriving downtown Pensacola woman-owned and operated boutique estate planning law firm seeks a front office legal receptionist to answer and route incoming phone calls, schedule appointments, greet clients, and handle other administrative tasks.


You are applying for one of the most important roles in our office as the first person that folks come into contact with when they reach out to our office. Your primary job function will be to schedule appointments and provide clear communication and instructions to clients and potential clients.


This is a Full-time on-site position. Office hours are Monday-Thursday 8am-4pm & Fridays 8am-1pm. Free parking onsite.


Starting pay is $15-$18/hourly commensurate with prior experience. There is opportunity for career advancement within the company.


Health insurance reimbursement, 401(K) match, paid holidays & PTO offered after your 90 day probation.


Qualified applicants must have a clear and pleasant phone voice and personality, a positive attitude, must work well with others in a small office environment, have a strong work ethic, be a clear communicator, be willing to assist your peers whenever required, and pay attention to detail and instructions.


WORKING KNOWLEDGE OF MAC COMPUTERS AND MICROSOFT WORD REQUIRED. Other office programs will be taught.


Job responsibilities will include: Answering incoming phone calls, routing phone calls as appropriate and/or taking accurate messages, scheduling appointments, collecting payments, managing our CRM, recording documents online, printing and organizing documents for signing appointments, keeping the office organized and tidy, preparing files for the attorneys' daily appointments, assisting new clients with completion of their estate planning worksheet, communicating with clients and their other professional advisors as needed and directed, witnessing or notarizing client documents (notary not needed to apply), preparing client estate planning binders, and other administrative tasks as directed.


To learn more about our law practice (highly encouraged) prior to applying, visit our website: MyPinkLawyer.com


Interested candidates who meet the above criteria should follow these instructions to apply (applicants who fail to follow these simple instructions will not be considered): Email your resume and cover letter as separate attachments to info@MyPinkLawyer.com with "Resume attached" in the subject line. Candidates in their cover letter should explain why they believe they will be a good fit with our office culture and tell us a little about themselves personally/professionally/educationally. All submissions will be kept confidential.

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