Office Manager

4 weeks ago

Evanston, United States Creative Circle Full time

Position: Office Manager/ Project Coordinator - Innovation Lab

Location: Deerfield, IL - onsite

Status: Long-term freelance contract 40 hours per week

Estimated Duration: 1+ year contract

Starts: Next Month

Hourly Rate: $27 - $33 /Hr


Job Description:

Our large tech client is looking for an Office Manager/ Project Coordinator who can be onsite in Deerfield, IL to help manage day to day operations and events of their innovation lab. This is contract position slated through June 2025.


Role and Responsibilities:

• Manage the registration and reporting process for all office/innovation lab visits.

• Work with the partners on the customer experience and needed assets for visits.

• Assist with and lead guests through site tours.

• Coordinate with Marketing and Facilities for large events.

• Work with Marketing teams to ensure day-of event is setup, staff is briefed and serve as onsite point of contact for the office.

• Coordinate with office tenants on supporting vendor management (catering, transportation, facility rentals)

• Manage vendors on site.

• Responsible for day-to-day operations and office management.

• Collaborate with partners on implementation of their assets, tests, trials, and maintain functionality.

• Collaborate internally on implementation of company assets, tests, trials and maintain functionality.

• Assist with retaining site inventory list and accesses.

• Procure assets for the site and perform vendor management.

• Coordinate with Real Estate & Facilities on site maintenance and upgrades.

• Manage procurement for office operations and track building expenses.

• Manage office shipments.

• Collaborate with internal and external partners to integrate their technologies into the lab environment.

• Provide day-to-day training, maintenance, and support.

• Assist in implementation and quality assurance processes to ensure the reliability and accuracy of technical solutions.

• Conduct testing and validation of new technologies and features before deployment.

• Maintain comprehensive technical documentation, including standard operating procedures and best practices.

• Manage user/training materials and maintain Lab documents.


Qualifications:

• Knowledge of Basic Lan/Wan network troubleshooting.

• Bachelor’s degree in business operations, technology, engineering or related field and 5+ years professional experience, preferably within a lab operations and management environment (R&D, cross-industry, innovation incubator, etc.).

• Strong commitment to customer service.

• Strong project management experience, and a proven ability to identify, initiate and drive projects and events to successful completion, on deadline.

• Demonstrate ability to work cross-functionally, think critically, indirectly influence, problem-solve, and lead cross-organizational projects.

• Effective interpersonal skills, both verbal and written, including the ability to communicate effectively to the intended audiences.

• Self-motivated, enthusiastic, cooperative, and reliable

• The ability to adapt to changing demands whilst handling high pressure situations in a fast-paced environment.

• Able to work independently, and as part of a team.

• Enthusiasm for learning new technologies while working in a high-tech environment.

• Systems Administration, Networking, Linux/Unix Administration

• AV Equipment: Crestron, Audio Processors, Visual Display Equipment

• Digital Media Administration.

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