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Freelance Production Assistant

3 weeks ago

New York, United States Ralph Full time

Who is Ralph?


Ralph is an award-winning creative agency with offices in Los Angeles, New York, London and Tokyo that are filled with passionate people, working hard to move the creative needle and impact pop culture. We represent a wide range of clients including Apple TV+, FX, Spotify, Netflix, Freeform, Prime Video, Starz, Disney+, and more.


Through working on a variety of brands and campaigns, we enjoy our craft and value collaboration and creative fulfillment. Paired with cultivating a rich and diverse culture, we authentically understand what makes audiences tick and create stuff they love and share.


Ralph’s goal is to entertain, to enjoy, and to always evolve who we are and what we do.


We are deeply committed to creating a workplace that reflects the vibrant diversity of the broader world. We acknowledge that building a truly inclusive environment is an ongoing journey—one that requires continuous effort and steadfast commitment. Ralph is an equal opportunity employer committed to evaluating qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.


About The Role


The Production Assistant role at Ralph offers a dynamic and ever-changing environment where no two days are alike. This position is perfect for someone who thrives on taking initiative and is eager to learn every facet of our Production team. You’ll play a key role in assisting with managing social campaigns, asset tracking and delivery, communicating with clients, and coordinating shoots and events.


What You’ll Do


Administrative and Organizational Tasks

  • Project Management: Assisting in tracking project timelines, deadlines, and deliverables.
  • Scheduling: Coordinating meetings, appointments, and production schedules.
  • Paperwork and Filing: Maintaining organized records, contracts, and important documents.
  • Communication: Handling emails, phone calls, and other communication channels.
  • Travel Arrangements: Booking flights, hotels, and transportation for team members.
  • Expense Reports: Processing and submitting expense reports.


Production Support

  • Finding Efficiencies: Assess, identify and implement smart AI tooling to streamline production processes where beneficial for the team and clients.
  • Asset Management: Organizing and maintaining digital files, images, and videos.
  • Pre-Production: Assisting in research, script preparation, and storyboarding.
  • Production: Supporting on-set activities, running errands, and coordinating logistics.
  • Post-Production: Helping with editing, sound design, and finalizing deliverables.


Client and Vendor Relations

  • Client Communication: Liaising with clients, answering inquiries, and providing updates.
  • Vendor Management: Coordinating with freelancers, suppliers, and other external partners.
  • Contract Management: Assisting in reviewing and finalizing contracts.


General Office Duties

  • Office Maintenance: Keeping the office clean, tidy, and well-stocked.
  • Shipping and Receiving: Handling incoming and outgoing packages and shipments.
  • Adapt to evolving responsibilities and take on additional tasks as required.


About You


  • Bachelor’s degree in marketing, business, communications, or equivalent experience in a similar role at an advertising or entertainment agency.
  • Demonstrated success working in Project Management, Account Management and/or Production at an advertising or entertainment agency.
  • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
  • Attention to detail with a meticulous approach to ensure projects are handled with accuracy and precision.
  • Strong time management skills to ensure all deadlines are met.
  • Clear and concise communication with team members as well as clients.
  • Strong problem solving skills and the ability to think critically and find solutions when faced with challenging scenarios.
  • Excels at navigating tasks on your own as well as collaborating effectively within a high performing team.
  • Embraces change with enthusiasm, continually seeks to expand skill sets, and adapts to varied responsibilities with ease.
  • Familiarity with Google Docs, Sheets, Slides, Calendars and Microsoft Programs.


You’ll Love Ralph If…


  • You believe that being resourceful means more than just thinking on your feet. It's about finding clever and innovative ways to overcome challenges, ensuring that every obstacle is viewed as a catalyst for creative problem-solving.
  • You’re excited about an agency whose ethos combines professionalism with positivity, inclusion, and kindness, creating a collaborative workplace culture that enhances how we work together and deliver for our clients.
  • You want to be part of a team of talented people who work together cohesively by integrating diverse perspectives and being insightful about how individual efforts contribute to broader agency and client goals. Ultimately delivering pride & joy for everyone.
  • To you, innovation is rooted in creativity, originality, experimentation, and a forward-thinking mindset. It's about pushing boundaries, exploring new ideas and technologies, and not being afraid to venture into uncharted territory. 
  • Your clients would tell us that you’re a strategic partner who always takes the initiative to make big things happen for them, leading with an entrepreneurial and creative mindset.