Buyer (Equipment and Parts)

2 months ago

Pine Brook, United States Avantik Full time

Our mission is to exceed our customers' expectations as their most reliable, innovative, and trusted lab resource. We achieve this by partnering with customers to solve their most pressing day-to-day challenges and always holding ourselves to a higher standard of product quality, exceptional service, and unmatched support.


The Buyer position is responsible for working directly with the Supply Chain Team to support the tasks throughout the purchasing and sourcing process. The Buyer position will be required to work closely with Supply Chain, Sales, Production, and Service to support in maintaining supply and inventory levels of equipment and service parts. This position will act as the main liaison between the Equipment Sales Team and Supply Chain Team regarding Purchasing and Sourcing duties. This position will monitor the open market to source new equipment and track purchases from PO placement through delivery. The goal is to support in maintaining the company’s equipment and service levels to our customers.


This job will go "hybrid" after 3 months based on new hires performance


Essential Functions

  • Run planning tool to execute equipment purchase orders
  • Obtain pipeline/forecasts from commercial team for new and rebuild equipment.
  • Handle new tech parts requests and equipment purchases.
  • Maintain supply and inventory levels of equipment.
  • Handle all equipment sourcing by monitoring the open market and working with the sales team on needed units
  • Maintain relationship and communication with key vendors on equipment availability
  • Track inventory status of on-hand equipment
  • Update ERP system with current equipment attributes
  • Determine fair market price when purchasing equipment to be able to competitively source units
  • Coordinate inbound equipment freight.
  • Notify warehouses of inbound equipment to ensure smooth receiving process.
  • Weekly review of open PO’s and follow up and close out
  • Review pricing discrepancies from vendors with accounting and request invoices when necessary.
  • Work closely with Quality team and request credits or replacement product from vendors.
  • Manage daily purchasing communications with vendors
  • Communicate extended lead-times for equipment to purchasing, commercial, and service teams.
  • Escalate price increases and vendor issues to Procurement Manager as needed
  • New item setup and item updates/corrections in ERP system as needed
  • Update systems with new or replacement product information, vendors, and pricing.
  • Support procurement team on sourcing new parts as needed.
  • Obtain specifications and critical requirements from the sales team or service team when sourcing equipment or parts
  • Work with suppliers to obtain pricing discounts, pricing breakdowns, minimum order quantities, and lead times as needed.
  • Run and analyze backorder reports as assigned.


Competencies

  • Positive work ethic and the ability to work both independently and as part of a team.
  • Proficient with Microsoft Office suite (Office, Excel, Word, and Outlook).
  • Detail oriented with strong organizational and time management skills.
  • Ability to work in a fast-paced environment and adapt to changing priorities.
  • Ability to work well as part of a team with good communication skills.
  • Organizational skills and high attention to detail are a must.
  • Able to effectively communicate and work with many different teams and departments.
  • Capable of navigating an ERP system.
  • Ability to build relationships both internally and externally and manage those relationships.
  • Ability to effectively manage partnerships.
  • Strong negotiation skills


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.


Avantik is an integrated medical products and services company delivering superior quality instruments, reagents, consumables, and service to the anatomic pathology market consisting of hospital, reference, and physician office laboratories in the US. The company is headquartered in Montville Township, NJ.

Avantik’s experienced team and consultative partner approach integrates consumables, service, equipment, and education so that labs focus on what matters most - having everything under control in their laboratory to deliver fast and accurate diagnoses. Avantik offers a full line of consumables and reagents for the histology lab sourced and private label Avantik branded and by distribution of other brands. Avantik has serviced all brands of OEM histology lab equipment for over 40 years and offers best-in-class responsiveness and an industry leading 97% first time fix-rate.

Avantik offers a team orientated, customer service focused environment with competitive compensation, bonus programs, medical (company covers 80% of the cost), dental and vision insurance, 401K (with a match) and more.

Learn more at www.avantik-us.com

Avantik is an Equal Opportunity Employer.

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