Commercial Property Manager

1 month ago

Nashville, United States Holladay Properties Full time

Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Commercial Property Manager I (CPM I) supports this mission by managing an existing and possibly growing portfolio of real estate in the designated market. As a CPM I, the individual will be responsible for monitoring the day-to-day operations of maintenance staff activities, monitoring active operations budgets and financial performance of each property, and cultivating positive, lasting tenant-landlord and landlord-vendor relationships.


Essential Duties and Responsibilities include but are not limited to the following:


  • Maintain necessary analysis and action reporting that may include but not be limited to the follow:
  • Tenant Accounts Receivable Tracking and Late Fee Applications
  • Monthly Accrual and Variance Note Actions
  • Tenant Percentage Rent Tracking
  • Property Tax Billing and Invoice Monitoring
  • Certificate of Insurance Tracking (Vendor / Tenant)
  • Tenant Equipment PM Service Schedule and Report Tracking (HVAC)
  • Parking Revenue Tracking and Parking Vendor Relations
  • Tenant and Vendor Contact Listings
  • Utility Account Portal and Billing Processing
  • Tenant Sub-meter billings
  • Tenant and Client Work Order Tracking
  • Office Equipment Agreement Tracking (Copier, Mailing Equipment, Coffee and Water)
  • Access Control and Emergency Monitoring Duties
  • Participate in Annual Property Budgeting Preparation, Review and Implementation
  • Participate in the preparation and distribution of Annual CAM Reconciliations
  • Research, analyze and make recommendations to resolve tenant and vendor issues
  • Professionally resolve issues with tenants, customers, and vendors
  • Understand fundamental lease provisions and be able to explain to tenants as needed
  • Maintain a professional presence and appearance at all times


Qualifications:


  • 1-5 years of commercial property management experience preferred
  • General knowledge and understanding of commercial leases, contracts, and financial statements
  • Must have or be willing to obtain a real estate license and CPM (or other) designations
  • Must have a valid driver’s license and MVR record acceptable to the company’s liability insurance carrier
  • Excellent communication skills, both written and oral
  • Excellent computer skills, with the ability to learn new programs
  • Ability to multi-task in a fast-paced environment



Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:


Mission: Enriching lives through investment and service

ENRICH Values:

Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.

Nurture – We encourage and support the growth and development of each other, our clients, and our communities.

Respect - We recognize and acknowledge the inherent value of others.

Integrity – We do the right thing. We exhibit a consistently high moral compass.

Community – We are a family. We have fun, serve others, and freely give of our resources.We recognize our responsibility to make our communities and world a better place.

Health - We support the physical, financial, and professional health and well-being of each other and those we serve.


Position Competencies


Attention to Detail: Able to “zoom in” to detail quickly and accurately; checks information, picks up inconsistencies and mistakes; can make detailed comparisons between similar sources

Effective Communication: Is able to clearly and succinctly communicate in a variety of settings and styles; can get messages across that have the desired effect

Task Completion: Responds effectively to clear direction; follows set procedures; solves immediate problems; escalates where appropriate; sees tasks through to completion

Time Management: Uses his/her time effectively and efficiently; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities; effectively prioritizes tasks


Compensation:

The Commercial Property Manager compensation will be based on experience and qualifications. This range is subject to local, state, and regional dynamics and may be adjusted up or down depending on market conditions.


Supervisory Responsibility:


This position may have limited supervisory responsibility


Promotional Opportunity:

Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.


This description is not all inclusive and duties will vary depending on specific portfolio being managed.

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