Project Assistant

1 month ago

Minnetonka, United States Ultimate Staffing Full time

Job Duties:

· Coordinate all aspects of each project from pre-installation surveys, installations, service calls and client follow ups as appropriate (includes technicians, materials, equipment, etc.)

· Receive and respond to client inquiries and provide updates on each project

· Direct communications with vendor technicians and suppliers to place orders and obtain status updates

· Manage SharePoint/Inbox tracking receipt and storage of deliverables

· Ensure invoices are sent out and payments are processed in a timely manner

· Navigate efficiently within NetSuite, AIM, Microsoft Office Suite and the Internet

· Manage check-in/check-out process of onsite technicians

· Manage change order requests

· Facilitate communication between technicians and clients

· Document details of dispatches and tasks performed in the designated systems

· Ensure accurate invoicing from various vendors.

Requirements:

· Excellent communication and customer service skills

· Proficiency with Microsoft Office suite of PC tools Outlook, IM and the Internet

· Ability to work in fast paced environment, multi-task, and meet deadlines

· Professionalism, strong work ethic, confidentiality, and commitment to integrity

· High degree of accuracy and attention to detail

· Self-starter with proven ability to work independently and with a team

· Desire and ability to grow with the company

Additional Info:

· Pay range: $21-$23/hr

o The pay stays the same from when you're on contract to when you get converted/become a permanent employee. They do offer annual reviews, raises and promotions as you learn their industry You can also move into different departments over time such as project management, sales, or IT

· Schedule: SHIFT is 8:30am- 5:30pm Monday - Friday, TRAINING (the first 2-3 weeks) is 8am- 5pm M-F

· Location: in office in Minnetonka, MN

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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