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Executive Personal Assistant
2 weeks ago
About Us: We are seeking a highly organized, proactive, and versatile Executive Personal Assistant to support a busy executive with a variety of personal and professional tasks. This role requires a dedicated individual who can handle a diverse range of responsibilities with efficiency and discretion.
Responsibilities:
Personal Tasks:
- Conduct online shopping and make purchases at the mall.
- Manage grocery shopping and ensure the fridge is stocked with essentials.
- Check mail and manage correspondences.
- Handle bill payments and manage credit card transactions.
- Coordinate with lawyers and keep track of legal matters.
- Organize and clean the executive’s email inbox.
- Schedule and remind of meetings and appointments.
- Arrange doctor appointments and provide timely reminders.
Work Tasks:
- Assist in recruiting efforts via LinkedIn, Upwork, Dribbble, and other platforms.
- Manage and reply to messages on Telegram and emails.
- Complete exchange listing forms and KYC documentation.
- Attend meetings, take detailed notes on Notion, or use Otter Pilot for transcription and organization.
- Represent the executive in less critical meetings, take notes, and establish professional relationships.
- Conduct outreach and perform research on other companies.
- Perform general administrative tasks and provide support as needed.
Qualifications:
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
- Excellent organizational and time-management skills.
- Strong verbal and written communication abilities.
- Proficient in Microsoft Office Suite, Google Workspace, and other relevant software.
- Familiarity with Notion and Otter Pilot for note-taking and transcription.
- Ability to handle confidential information with discretion.
- Strong problem-solving skills and ability to work independently.
- High level of adaptability and flexibility.
Preferred Qualifications:
- Experience in recruiting or human resources.
- Familiarity with legal and financial documentation.
- Previous experience in a fast-paced or startup environment.
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