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IT Purchasing Analyst

3 months ago

Richmond, United States Serigor Inc Full time
Job Title: IT Purchasing Analyst (Hybrid)
Location: Richmond, VA
Duration:12+ Months

Job Description:
Daily responsibility for supporting the Procurement / Finance team
This position will provide guidance and manage statewide IT procurements in compliance with client and client policies and procedures, understands and is aware of all procurement methods and has the ability to apply this knowledge in an extremely fast-paced environment. This position also analyzes requests, recommends default actions and contract usage, and finds alternate sources. Serves as liaison between vendors and our business users/requestors. Understands and assists users in selecting best procurement methods and documentation requirements that meet customers' expectations regarding delivery, quality, quantity, and price. Provides guidance to end users on contract-related discrepancies. Follow policies and procedures for the Governor's initiative for DSBSD certified Micro-Small business participation. This position also demonstrates a commitment to being a trustworthy steward of assigned resources, while abiding by all applicable laws, regulations, and policies. Experience in procurement related activities such as applying state and local procurement laws, regulations, and practices. Comprehensive analytical skills and the ability to write and speak clearly and effectively. The candidate should be a self-starter and highly motivated. Provide excellent internal and external customer service, as well as should work well amongst a team. Working knowledge of the Commonwealth Cardinal financial system & eVA systems is desirable.
IT procurement liaison who works with client, understanding technology in order to discuss contracts, licenses agreements, maintenance agreements and contracts.

Responsibilities:
  • Analyzes assigned requisitions of various goods and services (to include hardware/software), procures same in compliance with the current policies and procedures using all methods of procurement.
  • Develops recommendations to management when exceptions to policy are necessary.
  • Develops and maintains various types ofcontractual agreements/term contracts for professional and non-professionalservices, and goods in compliance with the Authorities policies and procedures.
  • Negotiate contract terms and conditions, proposed changes and/or drafting acceptable alternate language, including coordination with management and under the supervision of University Legal Counsel
  • Negotiate with vendors to achieve the best value for the Commonwealth.
  • Provides assistance to management as needed. Assists employees in the proper procurement process. Provides frequent updates of procurement status.
  • Provide thorough information and recommendations to all appropriate stakeholders concerning product and service availability, sources of supply, known vendor performance, pricing, available cooperative contracts, and alternatives.
  • Answer end user questions related to department processes and requirements.
  • Analyze and evaluate highly technical procurements, communicate results, and make recommendations and decisions in partnership with internal/external stakeholders, subject matter experts, and Office of the Attorney General.
  • Experience in managing procurement related activities, including applying state and local procurement laws, regulations and practices.
  • Certification as Virginia Contracting Associate (VCA) or Virginia Contracting Officer (VCO).
  • Experience in oversight of various procurement methods, including Request for Proposals (RFP), Invitation for Bids (IFB), Request for Information (RFI), Statements of Work (SOW), IT Joint and Cooperative procurements and/or Sole Source procurements.
  • Experience in Cardinal and/or Electronic Virginia (eVA).
Skills:
SkillRequired / DesiredAmountof ExperienceExperience managing goods and services procurements in a large, multi-dimensional business environment.Required5YearsExtensive experience in the use of computer and software (Microsoft Office) applications, Excel pivot tables, complex spreadsheets, etc.Required5YearsCustomer Service to broad audiences; professional, vendor sand executives.Required5YearsCommonwealth of VA Procurement knowledge and experience.Highly desired5YearsUse of eVA ordering system.Highly desired1YearsExperience with the Cardinal System.Highly desired1YearsGeneral knowledge of accounting and financial management.Required5Years