Project Management Director

2 weeks ago

Rochester, United States University of Rochester Full time

The Office of the Executive Vice President of Administration and Finance oversees many critical areas of operation for the University. Administration and Finance supports the University through financial services, fiscal strategy, and administrative operations. The team strengthens the University’s capacity to innovate and compete, overseeing many of Rochester’s core business operations and serving as a strategic partner for University leadership.


The Office of the Executive Vice President of Administration and Finance is seeking a dynamic Project Management Director


This position is responsible for end-to-end project management including designing, implementing and leading the structure necessary to achieve various project goals in a timely manner. The Project Management Director will collaborate with leaders, key stakeholders and constituents across the University on both short-term and long-term projects and initiatives. The duties of this position require expertise in strategic planning, superior communication (i.e. Executive/Senior level), self-driven/independent work ethic and upholds strict confidentiality.


The main functions of the Project Management Director include:


  • Provides leadership for projects as identified by the COS, EVP and A&F Management team to identify additional opportunities to increase operational efficiency and effectiveness, in support of annual A&F goals and objectives.
  • Manages all parts of identified projects, in coordination with operational stakeholders and managers.
  • Develops project deliverables including charters, project plans, communication plans, success measures and reporting, facilitating governance committees and working groups as appropriate.
  • Creates and delivers presentations for faculty, students, staff, senior leadership and board of trustee members as appropriate.
  • Develops appropriate structure and process to facilitate the initiation, execution, monitoring and completion of various projects within the Office of the EVP and throughout A&F.
  • Incorporates concept of performance improvement and change management best practices into a project management framework.
  • Provides consistent reporting and communication on assigned projects.
  • Serves as a member of the Office of the EVP, participating in the planning and management of A&F priorities and the work of the Office of the EVP to accomplish the objectives of the university strategic plan.
  • Participates in various committees and meetings to inform and prioritize A&F project needs and interact with key stakeholders across the university.
  • Functions as key resource and spokesperson for operations excellence to the A&F Organization.
  • Leads the development of a performance improvement program for A&F in collaboration with other University organizations, to improve the understanding and application of improvement science within the division.
  • Advises A&F management in the leadership and coaching of performance improvement projects to create a culture of continuous improvement.
  • Develops key metrics and dashboards to track progress.
  • Assists in identifying roadblocks for success and developing action plans to move forward.
  • Other duties as assigned.


The successful candidate will possess:


  • Bachelor’s degree required/Master’s degree preferred
  • 5 years in a leadership role required.
  • Significant work experience with emphasis on operations and strategy preferred.
  • Or equivalent combination of education and experience required.
  • Proven history of ability to lead and influence with both direct and indirect authority.
  • Well-developed project management skills including expertise in change management and use of tools for evaluating existing work processes and recommending improvements in workflow.
  • Experience related to rapid process improvement (RPI) such as LEAN and Six Sigma. Six Sigma Black Belt preferred.
  • Ability to view “big picture” and engage stakeholders from all areas of the organization in various projects and operational improvements
  • Sophisticated analytic ability: able to develop key performance metrics, identify data sources and manipulate and analyze data necessary to evaluate and report on key activities.
  • Professional and effective presentation, written and oral communication skills. Comfortable presenting at internal conferences and representing the organization on panels.
  • Self-motivated and directed, with keen attention to detail
  • Strong interpersonal skills with a natural ability to influence, direct and coach diverse groups


Job ID 256689


The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better.


In support of our values and those of our society, the University is committed to non-discriminate on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligation

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